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Job Description
JOB FUNCTION
Offers cross-functional support to all company in the new operating model, managing and following-up on the administrative tasks. Ensures a timely response and the compliance with the internal procedures.
Accountabilities
Education
Madrid, Spain
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Description
JOB FUNCTION
Offers cross-functional support to all company in the new operating model, managing and following-up on the administrative tasks. Ensures a timely response and the compliance with the internal procedures.
Accountabilities
- Provides support for administrative tasks to all departments (Commercial, Patient Value & Access and Communications, Legal, Compliance, DD&T and HR)
- Collaborates with the BCMs on the management and coordination of the marketing plan actions, including the logistics regarding internal and external events organization;
- Manages and make the due follow-ups on activities until its closure in SMILE;
- Supports on GEARS.
- Prepares, gather signatures (DocuSign) and archives contracts/SoW in Linc;
- Manages receipt/invoice and PO life-cycle in Ariba, since its creation until its closure;
- In charge of new vendors’ register/ updates in ARIBA.
- Supports the Due Diligence process, in line with TPRM guidance;
- Follow-up on invoices not posted and payments delay, managing possible incidents that may occur during the process;
- Contact vendors for administrative tasks such as organization of events;
- Supports on internal and external local training courses organization;
- Manages collaborations and other activities with physicians;.
- Manages shipments of promotional materials to the warehouse and to the sales force, warns owners when materials get close to their expiry date and requests replacement/destruction of materials/SmPCs when requested due to an update;
- Identifies challenges in process excellence (internal in the PAC or external) and proposes/participates/leads improvement measures/projects
- Participates in Compliance
Education
- University degree, preferably a Master's degree.
- Experience in positions of support to sales and/or marketing teams.
- High level of English, oral and written;
- Knowledge and use of computer tools.
- Knowledge of the internal pharmacovigilance policy.
Madrid, Spain
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
-
Nivel de antigüedad
Sin experiencia -
Tipo de empleo
Jornada completa -
Función laboral
Administración -
Sectores
Fabricación de productos farmacéuticos
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