Administrative Assistant

Admin Assistant | ASAP Start | 3 month contract + potential extensions| Hybrid working in Amsterdam

We’re seeking a dedicated Admin Assistant to join a thriving team, at a well known brand in entertainment. You'll support executives with a variety of administrative tasks, ensuring smooth operations and efficiency.

Key Responsibilities:

• Provide interim support to executives, managing complex calendars and adapting to changing needs.
• Schedule and confirm internal and external meetings.
• Handle administrative tasks, including travel and expense reports.
• Communicate with stakeholders both inside and outside the organization.
• Assist the content team with updating documents, drafting amendments, and managing content submissions.
• Manage tools and update documents and trackers for internal and external systems.
• Support the team with projects such as building presentations, organizing events, and conducting research.

Requirements:

• 4+ years of experience as an assistant supporting senior-level directors or executives.
• Experience in the entertainment or creative industry is a plus.
• Fluency in English.
• Strong team player with the ability to operate in a fast-paced, team-oriented setting.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexible and responsive to urgent matters, even after hours.
• Excellent prioritization skills and responsiveness.
• Strong written and verbal communication skills with the ability to multitask.
• Proficiency in Google Docs, Sheets, Slides, and Gmail.

We are looking for someone self-motivated, proactive, and highly organized, with a keen eye for detail. If you’re curious, take initiative, and exercise good judgment, you’ll thrive in this role. Join us and help keep our team efficient and effective!