Logistics & Inventory Coordinator

Job Opportunity: Inventory & Logistics Coordinator

Location: European Headquarters, Alphen aan den Rijn, Netherlands

About Us: We are a dynamic and rapidly growing company with our European headquarters based in the picturesque town of Alphen aan den Rijn, Netherlands. Our commitment to excellence and innovation has positioned us as a leader in our industry.

Key Responsibilities:

Container Inbound Planning and Coordination:

• Coordinate container inbound planning with 3PL and freight forwarders.
• Align inbound priorities with our planning and schedule accordingly with 3PLs and freight forwarders, acting as the first point of contact.
• Ensure incoming containers are received in the 3PL and booked into inventory as per the agreed SLA.
• Inform internal customer service and planning departments about planned inbound schedules.
• Investigate shortage and over-deliveries.
• Keep records, analyze, and report on actual transit times between origin and destination.

Inventory Management:

• Manage stock levels of all products (finished goods/consumables).
• Reconcile inventory between our client and the 3PL on a weekly/monthly basis.
• Conduct scheduled meetings with the 3PL on inventory positions and resolve discrepancies.
• Report inventory accuracy and differences to the line manager.
• Regularly report and analyze stock levels.
• Coordinate stock transfers to and from other European subsidiaries.
• Review pallet stock holding to ensure consolidated pallets and minimal pallet counts.

Value Added Services (VAS) Coordination:

• Coordinate VAS and rework projects at our 3PLs (such as labelling, packaging, and assembly).
• Provide clear instructions and ensure VAS activities are completed accurately and on schedule.
• Collaborate with internal teams to meet specific customer requirements.
• Ensure the availability of consumables to support VAS and rework projects.

Logistics Administrative Support:

• Analyze and handle transport and warehouse claims registered by our customers or internal customer service.
• Review and analyze 3PL invoices.
• Prepare and process shipping documents, invoices, and other related paperwork (customs clearance procedures for import/export).
• Assist with the coordination of transportation and delivery schedules.
• Continuously seek ways to improve logistics processes.
• Perform various ad-hoc tasks, projects, reports, and other operational/administrative duties as needed.

Required Qualifications and Skills:

• Proven experience with 3PL/4PL warehousing.
• Knowledge of import, inventory management, and logistics (including administration).
• Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
• Experience with international freight and customs clearance (import and export).
• Proficiency in ERP systems (SAP and/or Microsoft Dynamics 365).
• Knowledge of transportation regulations, customs procedures, and supply chain management practices.
• Advanced Excel skills are essential.
• Excellent communication and interpersonal abilities.
• Self-starter and team player with self-confidence, assertiveness, and personal motivation.
• Detail-oriented with a high degree of accuracy.
• Problem solver with analytical thinking.
• Confident in challenging and investigating issues.