Downtown Music Holdings (Downtown) is a modern global music company committed to building a more equitable music industry. We help millions of creators, rights holders and their partners to manage their music as a business and get paid fairly for their work. We service over 20 million music assets across North America, Europe, South America, Africa, Asia, and Australia, including some of the most well-known songs in popular music.
Reporting into and working closely with the Senior Executive Assistant, you will provide support to our Executive Office based in Amsterdam which consists of our CEO, CFO & FUGA President.
As we are a global company, you will work closely with our London, NYC, LA and Portland offices; and our Assistants based there. You should therefore be comfortable working across different time zones and be able to respond to any queries in a timely manner. This is a fast-paced environment and flexibility around working hours on occasion will be required.
What You Do
Provide complex calendar support to executives, including the scheduling, coordination and management of all internal and external meetings
Draft and prepare correspondence for meetings including agendas, notes and follow-ups, as requested
Coordinate and arrange all travel for executives including flights, trains and hotels
Submit credit card and expense reports on behalf of Executives in a timely manner
Support in any ad-hoc projects including preparation of presentations, reports, special projects for the Executive team and possibly wider organisation
Assist with organisation of events, PR and internal communications
Support CEO in absence of Senior Executive Assistant
Who You Are
A highly motivated and proactive individual who has an eye for detail and takes ownership and pride in your work. Additionally, you are a strong team player, have a love for problem solving, a can-do attitude and a positive approach.
Must have requirements:
Demonstrable experience in a similar role within a fast-paced, international environment
An affinity for and/or experience in the creative or media industries
Highly organised with the ability to manage competing priorities and work to tight deadlines
Flexible mindset and a strong team player with team-orientated experience and approach
Ability to handle confidential information with the highest level of professionalism and discretion
Excellent communicator - able to interact with people in a confident, professional manner at all levels within the organisation
Competent user of Google Workspace tools
Fluent in the English language
What We Offer
The opportunity to be part of a reputable, growing company with strong ambitions
An inclusive, collaborative and friendly culture that encourages independent thinking and new ideas
Good opportunities for professional and personal development
25 days' holiday per calendar year - full-time
Discounted OneFit membership
Perks including access to gigs and fun team events
Senioriteitsniveau
Instapniveau
Soort baan
Fulltime
Functie
Administratief
Bedrijfstakken
Musici
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