Here's how you can present data in a way that is easy to understand.

I find it is helpful to know what your audience knows and also what they want to know. Executives often want the big picture while management may want more details. Start with the big picture and be ready to offer details when asked.

Data that is tailored according to the understanding level of audience always receives more accurate and effective review and result.

Grasping your audience's needs is essential for impactful data presentation. Evaluate their expertise, interests, and the context in which they will use the data. Customize your message to ensure it resonates and is easily understood, focusing on what truly matters to them.

I love this topic! Critical thinkers are very aware of the register, tone, and nuances when they speak. By asking the 5Ws and 1H, you can understand what your audience knows and what they don't. Presenting information isn't just about sharing data—it's about conveying it in a way that the audience can digest and truly understand. You want them to have those "light bulb" moments.

This is the only point that needs to be made. Audience. Consider you are in the audience? Would you want to hear what you have to say?

Highlight and simplify the main points. Pay Attention to the Important Data: Emphasise the most significant trends or data points to prevent the audience from being overwhelmed. Make Use of Annotations Labels, captions, and callouts can be added to highlight important information.

With the advent of technology today, the gap between generations is increasingly widening, and this can be a stumbling block for communication. Understanding who our interlocutor is crucial for us to convey information clearly and objectively, always adapting it to our audience and their level of knowledge on the subject. Some questions that can help in constructing the information to be transmitted include “Who is our target audience?”, “What is their age range?”, “What is their level of knowledge on the subject?” This helps us to build clearer and more objective information.

Let's not be "know-it-alls" and expect our audience to be on the same level as us. They're there to learn, and our job is to make sure they get something valuable out of it. And let's face it, time is often limited, so we need to keep things as simple as possible. Don't skimp on the important details, but highlight them in a way that's easy for your audience to digest. Use icons, pictures, and a bit of storytelling to keep everyone engaged. That way, they'll walk away having learned something new and useful.

Avoid overwhelming with complex charts or jargon. Simplify data points. Example: Instead of showing raw sales figures, present growth percentages or trends over time.

In my role at PKF, I encountered a challenge where presenting audit findings to stakeholders became overwhelming due to dense data. Instead of inundating them with spreadsheets, I adopted a strategy focusing on simplicity. By using clear visuals like bar graphs and concise language, I transformed complex data into actionable insights. This approach not only enhanced understanding but also fostered more engaging discussions, leading to informed decisions. Remember, clarity in data presentation is key to impactful communication

Yes, even the most boring stories can be transformed into a fun cartoon. Visual aids can work wonders by turning abstract numbers into compelling narratives. I often keep everything in black and highlight just one or two important words in color. People might not always remember the graphs and charts, but they will remember the words that made them laugh, think, or engage.

Muitas vezes, olhar apenas para os números sem se preocupar com a representação gráfica dos seus dados pode gerar interpretações incorretas. Li recentemente sobre o poder de interpretação que temos quando os dados são expostos de maneira visual. Coloque sempre legendas e títulos nos visuais. Além disso cuidado com as cores utilizadas.

Select the Appropriate Illustration Graphics and Charts: Depending on the information and the point you wish to make, choose the right kind of chart (e.g., bar charts, line graphs, pie charts). When dealing with exact numbers and thorough data, use tables. Infographics make difficult information easier to understand by combining text, charts, and images to produce a visual story.

Use charts, graphs, and infographics to enhance understanding. Example: A bar chart comparing revenue across different product lines visually highlights the most profitable areas.

In my role at PKF, I've learned firsthand the power of visual aids in presenting complex information. Last month, I tackled a challenging audit report and used a combination of pie charts and line graphs to illustrate financial trends over five years. The visual clarity helped stakeholders grasp the data's significance at a glance, facilitating more informed decisions. Remember, choosing the right visual format is key to making your data memorable and impactful.

Data is good, but is valued more when contrasted. It gives the intended a clearer picture of the subject matter(s) and shows them WHY it should matter to them. Your data should not just educate, but influence a decision and action. To do this successfully, you need to apply your critical thinking skills - putting yourself in the mind of the audience and constructing your data in a way that is easily understood by them.

Explain why the data matters. Provide context. Example: Instead of saying “Website traffic increased,” say “Website traffic increased by 30% due to our recent marketing campaign.”

Provide context to your data by explaining its relevance and implications. Show how the data connects to broader objectives or issues, helping your audience understand its significance and potential impact.

Oh, it looks like we're on the same page about this! Narratives are absolutely a must when presenting data. Don't just lecture; ask questions and inspire emotions. Show your audience that we're all humans here. Connecting dots is practically wired into a critical thinker's brain. We automatically look to make connections from the seemingly unrelated to the most relatable. By weaving facts into a compelling story and using descriptive language to set the scene, you turn dry data into something that resonates and sticks with your audience. Remember, it's not just about presenting data; it's about making it come alive for your listeners.

A compelling data can be easily understood when it is presented with a captivating story to increase audience's attention. Irrespective of the quality of the data, colour theme and appropriate charts being used it all goes to vain when the listener is not interested in what you are trying to convey. Focusing on a narrative e.g. : What does the outlier indicate ? , Why there is a sudden influx in sales ? will provide more comprehension to the stakeholder.

Stories have been an age-long technique used to put the audience into a world of thought - and it is still relevant to this day! When telling your story; - Begin with the end in mind. - Once you can tie a fact to an emotion, it creates a memory. - Understand the power of words and pauses (use them strategically and watch wonders happen).

Por evolução, o ser humano gosta de ouvir histórias e interpreta melhor quando a informação chega neste formato. A ideia é facilitar a vida de quem vai consumir os dados, não misturando assuntos diferentes que geram confusão e coloque rótulos nos itens gráficos criados.

In telling a story, the data presentation should be structured with an introduction, a full analysis, and findings and consequences at the end. Make use of comparisons to make the data more comprehensible and accessible, present trends and comparisons.

Review your data presentation for clarity and accuracy. Seek feedback from colleagues or a test audience, and be willing to make revisions. Ensuring your presentation is polished and precise can greatly enhance its effectiveness.

For instance, utilize software such as Tableau or Power BI to construct interactive dashboards that allow users to delve into data with more precision. Supply supplementary details or data points when users move their cursor over certain regions in a chart or graph. A bar chart is utilized to make comparisons between various categories or groups. Illustration: Evaluating the mean levels of patient satisfaction ratings among several divisions within a hospital. Opt for a layout where bars are organized in a decreasing manner to emphasize the categories with the greatest and lowest values.