How can you manage stress when working under tight deadlines?

Starting at our German company in India, I handle tight deadlines by sorting tasks with good planning. I talk clearly with my team and work together to manage stress. I'm not afraid to ask for help, creating a helpful atmosphere. Being kind keeps the team positive and ready to assist when needed.

Pra mim, a melhor forma que eu encontrei para gerenciar o meu nível de estresse no ambiente do meu trabalho, onde o meu tempo é sempre muito apertado e muito corrido para executar as minhas atribuições diárias; É me manter sempre bem organizado, pois a minha organização vai sempre me ajudar a não me desesperar quando eu for exigido em algo. E no meu caso, quando os meu clientes entrarem em contato comigo, para me solicitar o meu atendimento a uma determinada demanda urgente deles, e o mais rápido possível, eu estarei pronto para atender e da melhor forma possível, para que dessa forma eu possa obter êxitos com os meus atendimentos...!

It's important to remember that stress is natural and that it can be managed. It can be beneficial to step back and attempt to understand the real source of the stress (it may not always be what you think). Often times, increased stress is due to having too many decisions that must be made. During these times, I tend to "give myself permission" to make quick decision on things that do not have significant importance which gives more time to focus on the more critical decisions. Its also ok to make a bad decision from time to time on things that can be easily corrected if needed. Sometimes stress can be self induced because we have a tendency to take on more than needed.

The key to managing priorities and strategizing your response is to W.I.N. During tactical planning. W.I.N. = What’s Important Now The immediacy of the threat or contingency is of great concern and critical importance. Often emergency managers keep their eyes on the prize out on the horizon or long term goals, when the reality is we must focus on the task at hand and what’s important now.

Identify tasks that need to be completed and prioritize them based on importance and deadlines. Create a realistic and achievable timeline for completing each task Focus on one task at a time to maintain quality and reduce the feeling of being overwhelmed. If you have a team, delegate tasks according to team members' strengths and expertise. Ensure you get enough sleep, exercise regularly, and maintain a balanced diet. Celebrate small victories to boost your motivation. Keep open lines of communication with the team. Talk to friends, family, or colleagues about your stress

Yes! Planning your time is critical! Two pitfalls I am still working on mastering: 1) Designate planning time first. Set yourself up for success by giving yourself a specific window of time - labeled on your calendar - to ACTUALLY do the brainstorming/planning/separating out tasks. Put them ALL in your calendar…including the next planning time. Then all you have to do is follow your plan!😊 2) Sticking hard to the boundaries that you chose for yourself. ⏱️If you didn’t finish the task you had planned to finish, create an alternate plan to accomplish your tasks. This could be continuing on your current task if you are absolutely certain you can finish in a short time & rearrange your next few tasks. Or, plan a new time to finish!☑️

Our great Dilma We need to have: 1. **Clear Objectives:** - Define goals and prioritize tasks for efficient time allocation. 2. **Task Breakdown:** - Divide tasks into manageable components for focused work. 3. **Deadline Awareness:** - Stay vigilant about task deadlines for effective planning. 4. **Time Blocking:** - Allocate dedicated time blocks for focused task completion. 5. **Flexibility and Contingency:** - Plan with flexibility to handle unexpected challenges efficiently.

For customer service jobs, that includes healthcare jobs, where the workflow isn't in your control, even a minute or two of recentering time is effective. Stop and breath slowly, feel yourself connecting with the floor (aka centering/grounding); and think of something you are grateful for. I have found this immensely helpful during high volume and chaotic workflow.

In an emergency, there is not enough time to perform all tasks, so even if a problem arises while communicating with the relevant person, there is not enough time to address it. Therefore, effective communication is very important, and it is necessary to clearly define related terms in advance and share them with stakeholders to enable accurate communication in the event of a disaster. This is the most effective way to reduce stress during an emergency situation.

Communication with team members is key, not only to address feedback or guidance, but also to help redistribute workload, ask for assistance and reassess deadlines and content. An open and receptive dialogue is key for managing stress levels within a team.

Communication is crucial 1. **Clear Expectations:** - Communicate project goals and responsibilities transparently for shared understanding. 2. **Frequent Updates:** - Provide regular progress updates to keep everyone informed during tight deadlines. 3. **Timely Issue Reporting:** - Communicate challenges promptly for collaborative problem-solving and deadline adjustments. 4. **Effective Tools:** - Use collaboration tools for real-time updates and streamlined communication. 5. **Constructive Feedback:** - Encourage open feedback to foster a communicative and adaptable team environment.

A few years ago, I decided to go on a very restrictive diet. It was only supposed to last a month or so but I stuck with it for over a year. During that time, I noticed sever major differences in my health to include better sleep and less stress. I also noticed that, when I added back certain foods (sugar), my mood would change within an hour or so. It became very clear to me that many of our behaviors, including how we eat, can contribute to how well we handle stress, both physical and mental.

I've said this before on here, but the most helpful thing I've tried is listening to binaural beats on YouTube while I work. Nothing else is better at keeping me grounded.

The key is to be aware of your mood, health and mental acuity. You know your body and mind the best and staying in tune with your needs will help manage stress, exertion, and overall well-being. Don’t be afraid to step back from a situation, reassess and take a moment for yourself.

Utilize a metodologia de PARETO. 80/20. foque anos 20% mais prioritários. Automaticamente 80% estarão resolvidos. Porém nada substitui a gestão de tempo. Não podemos fazer milagres sempre com prazos. Comece a definir o que vai aceitar fazer e o que não vai.

Focus on your own control: When things feel overwhelming, remind yourself that what you can control is your own actions and reactions. Focus on making the best decisions with the information and resources available at the moment. Let go of perfectionism and the need to control everything. Unexpected situations are part of emergencies, and accepting some level of uncertainty can reduce stress.