Accounting Associate

Job Details

Description

Position Purpose and Objectives

The primary responsibilities of the position are to process accounts payable, perform settlement and reconciliation of various general ledger accounts and operational processes, and perform backup functions to other areas as needed. Individual must be flexible and able to perform multiple tasks with minimum supervision and performs other duties as assigned by VP Accounting, Controller, or Account Payable Supervisor.

Major Duties And Essential Functions

• Set up vendor files in Accounts Payable including processing and monitoring W-9’s
• Ensure check requests, request for reimbursement, and vendor invoices have proper approval.
• Communicates with vendors, departments and stores regarding invoices and/or check requests
• Code all invoices accurately to the correct general ledger accounts.
• Input invoices into the Accounts Payable module
• Process, print, mail, etc. forms of AP payments (i.e. ACH or account payable checks).
• Scanning A/P invoices and documents, and file all invoices after payment as needed
• Prepare 1099 reports/forms as needed
• Daily posting of general ledger journal vouchers as well as member journals.
• Perform daily and monthly general ledger reconciliations as assigned
• Maintain / order supplies and equipment for Accounting department
• Process corporate credit card and employee reimbursement.
• Provide support to Team leadership as needed.
  
  

Positions directly supervised: N/A

Specific Knowledge, Skills, And Abilities Required For This Position:

Knowledge of standard accounts payable procedures.

Ability to work independently and be detail oriented

Ability to communicate effectively verbally and in writing

Good judgment and discretion when dealing with sensitive topics

Ability to multitask efficiently in a fast paced environment

Proficient with Microsoft Word and Excel required

Education: High school diploma or GED.

Experience: Minimum 2-3 years in accounts payable preferred or more of similar or related experience.

Physical Activities And Requirements Of This Position

CATEGORY

DESCRIPTION

Finger Dexterity

Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

Grasping

Using fingers and palm on an object.

Talking

Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

Repetitive Motions

Movements frequently and regularly required using the wrists, hands, and/or fingers.

Average Hearing

Able to hear average or normal conversations and receive ordinary information.

Average Visual Abilities

Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.

Sedentary Work

While performing the duties of this job, the employee will frequently talk or hear, sit, use hands to handle or feel, and reach with hands or arms. The employee will occasionally, stand and walk, climb or balance, and stoup, kneel, crouch, or crawl. The employee will occasionally lift and move up to 20 pounds.

Working Conditions of this Position

DESCRIPTION

None. No hazardous or significantly unpleasant conditions.

Mental Activities And Requirements Of This Position

Reasoning Ability: The ability to use common sense or logic.

Typical

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability: The level of ability required to perform math skills and operations.

Basic

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates and percentages.

Language Ability: The level of ability required to communicate and understand written and oral language.

Typical

Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information to supervisor and other employees of the organization.

Compliance requirement

The responsibilities contained within this job description remains compliant with Bank Secrecy Act / Anti-Money Laundering, Office of Foreign Assets Control and USA PATRIOT Act as they apply to the duties of the position

Disclaimer

The information in this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job, which may vary on the department or the assignment. The actual essential duties, responsibilities and qualifications may vary by department, reporting structure and other business needs. No inference should be drawn that a specific job duty, responsibility or qualification is non-essential by its absence from this description.