Accounting Coordinator

Job Title

Accounting Coordinator

Pay Grade

16

Reports To

Director of Accounting

Work Schedule

230 Days/12 Months

Department

Business Services

FLSA Status

Exempt

Position Summary

This position is responsible for performing technical accounting functions in support of the Business Services department, ensuring that appropriate accounting systems and internal controls are in place to safeguard district assets. All work is performed under the general supervision of the Director of Accounting Services.

Essential Duties

Banking and General Ledger Functions:

• Balance and reconcile a variety of accounts, ledgers, and bank statements.
• Perform daily monitoring of bank accounts to ensure compliance.
• Review and resolve outstanding checks for all bank accounts.
• Supervise preparation and posting of deposits for all bank
• Verify, balance, and adjust general ledger components; identifying errors and discrepancies; making necessary corrections, and adjustments.
• Record all sources of revenue to the general ledger.
  
  

Local School Accounting Functions

• Act as a resource for district bookkeepers and other personnel, explaining accounting processes, responding to questions, and resolving issues that arise.
• Prepare and conduct monthly bookkeeper meetings and trainings.
• Review monthly bank reconciliations and financial reports; work with school bookkeepers to identify and resolve errors.
• Process year-end close for all schools.
• Review and update local school accounting and procedures manual annually.
• Facilitate completion of the annual external audit of local school accounts for all schools.
  
  

Payroll And Benefits Functions

• Enter direct deposit information for employees.
• Create and manage new deduction number assignments and general ledger accounts.
• Process ACH transactions and transfer funds as needed.
• Process payments for federal and state payroll taxes.
• Process payments for various employer benefits, including state health benefits and supplemental retirement plans.
  
  

State And Federal Reporting Functions

• Prepare quarterly IRS 941 return and submit payment to IRS.
• Prepare annual IRS form 1099 for distribution to vendors.
• Prepare annual IRS form 1096.
• Prepare a variety of other financial and statistical reports such as the Georgia Department of Revenue and Georgia Department of Labor Reports; collect and compile information for such.
  
  

Year-End Close Functions

• Monitor and maintain fixed asset listing.
• Assist with the preparation and submission of the DE-046, which includes reconciling all balance sheet accounts (cash, investments, inventory, accounts receivable, prepaid items, capital assets, accounts payable, salary and benefits payable, interest payable, contract and retainage payable, deferred revenue, and long-term debt) and reconciling federal, state, and tax revenues.
• Assist with the preparation of the GASB financial statements, notes to the financial statements, and provides required supplementary information.
• Work with external auditors during the completion of the annual school district financial and performance audi
  
  

Other Duties

This job description is not exhaustive and may not include all activities, duties, or responsibilities required of the employee. The employee may be asked to perform other related duties as assigned.

Performance Responsibilities

• Demonstrates prompt and regular attendance.
• Attends relevant meetings and/or trainings.
• Collaborates effectively with stakeholders and colleagues, demonstrating a commitment to providing excellent customer service.
  
  

Minimum Qualifications

• Bachelor’s Degree in Accounting (Master’s Degree or Professional Business Certification preferred)
• Minimum of five (5) years of experience in accounting; preferably in a school system or governmental entity
  
  

Knowledge, Skills And Abilities

• Knowledge of the principles, practices, and terminology of accounting functions as they apply to Georgia school districts
• Knowledge of the Georgia state chart of accounts
• Thorough knowledge of office methods, practices and procedures, including financial record-keeping
• Thorough knowledge of governmental auditing, and reconciliation practices
• Demonstrate proficiency in the use of computer programs and software, such as word processing, spreadsheets and database applications, particularly Microsoft Office products (Excel, Word, Access)
• Thorough knowledge of theory and principles of governmental accounting and GASB requirements, particularly as they relate to school system accounting
• Effective written and oral communication and organizational skills
• Demonstrate ability to work independently and maintain confidentiality
• Demonstrate knowledge of enumeration, computation and itemization skills
• Demonstrate proficiency in ten-key by touch, and accurate financial data entry
• Ability to establish and maintain effective working relationships with school officials, employees, parents and the public
• Ability to work in a team environment to meet goals and deadlines
• Customer focused and results driven
• Professional and positive attitude and demeanor
  
  

Essential Physical Requirements: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in various office/school locations with computer equipment, lifting or moving objects that weigh up to 40 lbs. occasionally
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to understand verbal instructions and to communicate effectively on the telephone and in person
• Positions in this classification work indoors and may sit for long periods of time
• Work involves operating a computer, calculator, copier, and other equipment, and involves repetitive arm and hand movement, hand-eye-arm and finger dexterity to use a personal computer keyboard, ten-key, and other common office equipment
  
  

Disclaimer

This job description is not to be considered an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.