Administrative Assistant

Day to day:

• Provides administrative support to Associate General Counsel, Senior Vice President of Origination and other commercial and regulatory team members for the Western Region.  


• Performs a variety of functions with regard to contracts, commercial, regulatory and legal documents, including word processing, proof reading, processing for execution and transmitting. 


• Prepares engagement letters for outside counsel and process AP invoices for legal and commercial teams. 


• Maintains records and files for projects and ensures company records are properly saved pursuant to document management policy.  


• Answers and screens telephone calls, takes messages. 


• Processes daily incoming and out-going mail. 


• Manages calendars, coordinates meetings, books travel arrangements, and plans events. 


• Maintains and organizes department and project files. 


• Prepares a variety of reports and expense reports frequently using applications such as Word, Excel and PowerPoint.  


• Prepares Federal documents.  


• May handle a wide variety of situations.

Must Haves: 

• Enthusiastic, with a strong positive attitude.


•  Highly skilled. Extensive knowledge of the job and company policies to perform a wide range of advanced tasks.


• Top expert on software, tools and organizational processes. Power user of department-specific software.


• With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others.


•  Decisions are of moderate to advanced scope and impact administrative operations of the department or department deadlines.


• Exercises discretion and judgment, and prioritizes requests from multiple departments and/or functions; regularly required to adapt procedures, processes and techniques.


• Works on complex assignments requiring considerable judgment and initiative.


• Works under limited guidance.


• Acts independently to determine methods and procedures on new assignments. May provide skills training and direction to others.


• Regularly works with sensitive and confidential information.


• Contacts are both internal and external, may be required to represent management and coordinate complex activities/projects.


• Associate’s Degree, Technical/Business School or equivalent.


• Typically requires minimum 7 years’ experience, including advanced support skills and extensive knowledge of tools, software and other technologies.

 Salary upon conversion: 75-95K base