Administrative Assistant

Administrative Assistant

A growing company in Charlotte that has been around for over 60 years is seeking a customer-focused administrative assistant to join their team. The admin assistant will take on a multitude of responsibilities supporting the entire company in some capacity and serving as first point of contact for most customers, visitors, etc.

The admin assistant coordinates front desk activities, supports the Executive, Sales, and Accounting teams with various tasks, and supports a variety of other administrative tasks including coordinating meetings, managing office supplies, and coordinating with vendors.

Opportunity: Direct-Hire

Location: Charlotte, NC

Compensation: $40,000 - $45,000

Company Benefits:

• Health Insurance - 100% paid employee premium (HSA & Flex Spending options)
• 20 days PTO/Sick Days and 9 paid holidays!
• 401k plan – 50% up to 4%
• Profit sharing eligibility - discretionary contribution
• Life Insurance and Long-term Disability Insurance

Responsibilities:

• Greet all visitors in a professional, welcoming manner; direct or escort them to a specific location if necessary.
• Answer, screen, and route incoming calls to appropriate person and take accurate messages, as necessary.
• Monitor and forward any incoming e-mails to the appropriate party.
• Retrieve daily incoming mail from mailbox and open/sort mail.
• Stamp all outgoing mail and deliver to mailbox.
• Assist the accounting department with preparation of weekly check and invoice mailings by placing checks/invoices in envelopes, stamping, sealing, and delivering to mailbox.
• Assist accounting and HR departments with review and preparation of biweekly expense reports.
• Maintain postage machine and postage balance.
• Periodically inventory office and breakroom supplies and re-order supplies as needed.
• Coordinate logistics and schedules for in-house meetings.
• Coordinate local lodging for employees or customers visiting the Concord office, as needed.
• Assist sales department with project related documentation as needed.
• Coordinate logistics regarding car wash vendor including communication with vendor, collecting keys, arranging for payment, etc.
• Support account managers as determined by management with data entry in our CRM system.

Qualifications:

• 1+ years of experience in an office setting, preferably in an administrative/receptionist role
• Proficient in Microsoft Office Suite
• Associates degree preferred
• Excellent customer service and communication skills
• Highly organized and detail-oriented

Category Code: JN002