Administrative Assistant

Tri State Commercial Realty (TristateCR.com) is a national real estate advisory and brokerage firm, with headquarters in Manhattan and offices in Brooklyn , the Bronx, Philadelphia, & Berwyn, specializing in commercial leasing and investment sales. 

We are currently seeking a detail-oriented, organized Administrative &  Billing Assistant to aid our company’s accounting department. We are inviting the right candidate to join our winning team and enjoy working in an energetic, supportive and modern environment. 

Full-Time, In-Office Position:

148 39th St. Brooklyn, NY

Monday-Thursday: 9:00am - 6:00pm

Friday: 9:00am - 3:30pm

Job Responsibilities:

• Maintain the company’s CRM system, internal databases, and more
• Manage calendars for our CEO and VP and coordinate staff and meetings and events
• Answer and direct calls, emails, messages appropriately 
• Help assist in preparing and processing invoices
• Updating and verifying client information
• Scanning, filing, and organizing company documents, invoices, receipts, and forms
• Assisting the accounting & administrative departments with tasks as needed
• Light cleaning/organizing of the office

Qualifications:

• Outstanding written and verbal communication skills
• Prior experience working with Google Workspace (Sheets, Docs, Drive, etc)
• Ability to work in a fast paced and demanding environment
• Past experience in customer service/call handling
• Ability to read and understand contracts/proposals
• High level of attention to detail, organizational, and time management skills
• Familiarity with Quickbooks  is a plus
• Familiarity with Asana or other workflow/productivity management software

Starting Salary: $40K - $50K + performance based Bonuses

• 401 K