This position supports the Vice President, ASBD. The diversified responsibilities include ensuring the VP is prepared for external & internal meetings and communicating with the VP regarding scheduling of meetings, important emails, meeting notices, phone messages, etc. The individual will proactively anticipate issues/solve problems (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Other responsibilities include managing detailed travel arrangements, expense reports, and credit card reconciliation.
Daily Activities Will Include Assisting With
Managing complex executive calendars and actively resolving meeting conflicts
Making executive travel arrangements to include domestic and international travel
Generating and submiting timely executive expense reports
Screening and directing callers to the proper point of contact
Arranging meetings and conferences
Receiving, referring, or answering mail, to include reviewing and properly re-directing e-mail with appropriate follow-up
Reviewing drafts and finished documents for appropriate grammatical usage
May provide guidance and direction, as needed, to other administrative professionals on the ASBD team.
Other Required Skills And Abilities
Professionalism and highly effective interpersonal skills due to the level of Corporate and company leadership interface, in addition to external dignitaries and civic leaders
Event support and coordination is required to support company tours and special events
Coordination is critical in this function to ensure organizations are kept informed of emerging issues and information
Ability to maintain confidential information pertaining to operations, proprietary, and personnel matters.
Ability to manage Offsite/Special Event planning
Capable of delivering basic Audio/Visual Support for Meetings
Must be able to work flexible hours and overtime including evenings and weekends as needed
The ideal candidate is highly self-motivated, professional, collaborative and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Must be able to work with current technology (text messaging, IM, etc.) to ensure that there is no gap in communication with the VP and the team.
Must be a United States (US) citizen. Candidate must be able to obtain and maintain an Interim Secret Security Clearance. Clearance is not required prior to start.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Defense and Space Manufacturing
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