Administrative Assistant, The Department of Pediatrics

The Department of Pediatrics at the University of Virginia’s (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work for our Pediatric Hospitalists. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. The work follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.

The successful candidate will be expected to: 

• Work alongside inpatient team that consists of Residents, Medical Students and attending Physicians on clinical hospital pediatric unit
• Assist inpatient team with communication with referring hospitals and primary care offices.
• Facilitate communication, not only with outside MDs and offices, but also nurses and unit staff on Acute Pediatrics unit.
• This position will need to be physically present in the hospital working in the Pediatric inpatient unit and assisting residents in real time.
• This position will be on their feet for 4 hours during rounding times.
• This position will need Epic and Vocera access and training.
• Type memos, correspondence, forms, and technical or confidential reports.
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to appropriate individual.
• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
• Review and answer standard correspondence.
• In addition to the above job responsibilities, other duties may be assigned.     
  
  

Administrative Assistant

Qualified candidates must have:

• Education: High School Diploma
• Experience: None
  
  

Intermediate Administrative Assistant

• Education: High School Diploma
• Experience: At least one year of relevant experience.
  
  

Preferred Skills

• Epic knowledge
• Working knowledge of QGenda Scheduling Software.
• Working knowledge of Excel, Word, and Power Point.
• Knowledge of, or willingness to learn Visio.
  
  

This position is a restricted position and is dependent upon project need, availability of funding and performance. This is an Exempt (Or Non-Exempt) level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

Physical Demands

This position is located in Charlottesville, VA

To Apply

Please apply through Careers at UVA , and search for R0062325 .

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs and search for R0062325 .

Complete An Application Online With The Following Documents

• CV
• Cover letter
  
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter at ym3mm@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.