The Administrative Office Associate performs clerical work in an office setting, including filing, generating reports and presentations, setting up for meetings, transcribing meeting minutes, and reordering supplies. This role is also critical in establishing a positive environment in the school through interactions with internal and external customers, including vendors, to research and respond to inquiries in a timely manner.
Essential Duties And Responsibilities
Greets customers in person or on the telephone; answering or referring inquiries
Maintains logs on incoming telephone calls, correspondence and action documents, and follows up on work in progress to ensure timely response or action
Maintains supervisor’s calendar as requested
Formats and types confidential and general correspondence, reports and statistical data
Tabulates and prepares reports of financial data and makes travel arrangements
Operates a personal computer and related equipment to produce correspondence, reports, charts and other materials using numerous management techniques to enter, edit, print and file data
Maintains leave, payroll, personnel and clerical records and reports
Maintains customer confidence and protects operations by keeping information confidential
Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders
Keeps equipment operational by following manufacturer’s instructions and procedures
Secures information by completing database backups
Provides historical reference by using filing and retrieval systems
Performs other related duties as assigned
Qualifications
High school diploma or equivalent required
At least two years of office associate experience required
General knowledge of business office procedures, practices, and equipment required
Two years of experience with Microsoft Word, Excel, Access and PowerPoint, as well as all aspects of Outlook preferred
Ability to quickly learn operations of the office and other duties as assigned
Skilled at mathematical calculations and demonstrates excellence in business English, grammar, spelling, and punctuation
Excellent communication, organizational, and public relations skills required
Ability to handle customer inquiries, complaints and/or concerns in an efficient, timely and professional manner
Ability to establish and maintain effective working relationships with others and be adaptable to changing priorities
Ability to organize and handle multiple assignments simultaneously and work effectively with minimal supervision
Ability to exercise tact, good judgement and demonstrate initiative in the completion of assignments
HOW TO APPLY: All applicants (including RPS employees) must submit an on-line application. Please access website at: www.rvaschools.net
Please upload the following information with your application: a current resume, transcript and license if applicable.
Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment. EOE.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Education Administration Programs
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