The Laboratory of Atomic and Solid State Physics is under the umbrella of the Research Division and is one of two research arms of the Physics Department. LASSP has 30+ faculty, 18 administrative & technical staff, 50-60 graduate students, and 50+ other academic professionals (research associates, postdocs, visitors). LASSP is also the administrative home of the Kavli Institute at Cornell for Nanoscale Science (KIC) and the Cornell NEXT Nano Initiative, which are both interdisciplinary, cross-university, and outward-facing programs. The combined annual operating budget for LASSP & KIC is approximately $15 million, of which about $11 million is grant- and contract- related.
What You Will Do
While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.
The Administrative Supervisor reports directly to the Associate Director and is an integral administrator and front-line representative of LASSP to all faculty, staff, student, and outside constituents. This person partners with the Associate Director to ensure smooth day-to-day operations of the Lab, and partners closely with the finance specialist to ensure complete and accurate accounting and financial planning in support of department activities.
The Administrative Supervisor is the team leader for administrative functions in LASSP, providing supervision and guidance to the LASSP Administrative Assistant, and is responsible for directing and managing many non-academic operations for the lab. Responsibilities include training, supervising, and directing other administrative office workers, and working in close collaboration with the entire administrative team in LASSP. The Administrative Supervisor, in concert with the Associate Director, is responsible for the business functions of the lab, including space management, facilities inventory, capital assets management, event planning and coordination, faculty support projects, website updates, travel, and basic finances. The position also assists with documenting, evaluating, and updating/improving processes and procedures to improve efficiency, clarity, and communication throughout the lab.
Additionally, the Administrative Supervisor works closely with the Sr. Finance Specialist to ensure that financial transactions and account management activities are supported.
In addition, this person is as a member of both the “onboarding” and “special events” work groups and serves on other committees as appropriate. This person must have the ability to interact with individuals at all levels, and to remain flexible, inclusive, respectful, resourceful, and responsive in a dynamic environment.
This is an on-site position.
What We Need
We ask you to submit a cover letter and resume outlining your interest in this position and explaining how your experience and qualifications match the position requirements.
When reviewing your materials and evaluating your candidacy, we will look for evidence of the following:
A meaningful combination of work experience and formal training. Work experience: 2 to 4 years in an office or high-pressure customer service environment. Formal training: Associate’s degree (or the equivalent of formal education and work experience).
The Successful Individual Will Be
A great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all;
able to establish and maintain excellent relationships with people from diverse backgrounds;
personable and professional, able to represent LASSP to visitors and sponsors in a reliable, courteous, and professional manner;
able to set priorities for others, and to provide guidance, support, training, and other resources as necessary;
capable of working independently and in collaboration with others;
a top-notch problem-solver who wants use these skills to help others;
adept with Excel and experience working with data sets or information management;
very carefully attentive to detail; and
comfortable managing multiple short- and long-term projects;
Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
What We Prefer
Additionally, we would like to see evidence of:
Experience working in higher education.
Experience with typical university business software, including EShop, IWNT, Concur, Microsoft Office Suite (Word, Powerpoint, Excel especially) and the ability to help others troubleshoot.
Experience supporting faculty with a variety of needs.
Familiarity with Cornell systems, policies, and procedures such as PCard, Travel and Meal Card, IWANT Docs, Keys and Card Access, and other business systems.
Experience with Cornell’s financial management systems and dashboards including KFS, Webfin2, and OBIEE.
Experience making travel arrangements.
Experience managing small projects through completion.
Expertise with typical business software, including Microsoft Office Suite (Word, Powerpoint, Excel especially) and the ability to help others troubleshoot.
Ability to learn new programs/tools quickly and to adapt to changing policies and procedures.
Interest in/aptitude for science communication.
Ability to learn new programs/tools quickly and to adapt to changing policies and procedures.
A bachelor’s degree in business, finance, or other related functions would be ideal. In addition, it would be great if you have experience working with Adobe Creative Suite (InDesign, Publisher, Photoshop) or other similar design software suites; graphic design, website maintenance, and/or media management skills in general.
Rewards And Benefits
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25 to January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Important Notes About Applying
Please submit both a cover letter and a resume to be considered for this position.
The search committee will review applications as received and conduct interviews on a rolling basis.
There is no visa sponsorship available for this position.
Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title
Administrator II
Job Family
Administration
Level
E
Pay Rate Type
Salary
Pay Range
$62,035.00 - $67,938.00
Remote Option Availability
Onsite
Company
Endowed
Contact Name
Kristie Devine
Job Titles And Pay Ranges
Non-Union Positions
Noted Pay Ranges Reflect The Potential Pay Opportunity For Each Job Profile. The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.
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Employment Assistance
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EEO Statement
Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2024-07-05
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Higher Education
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