Assistant Director, Internal Operations

Position HighlightsThe University of Arizona invites applications for the full-time position of Assistant Director, Internal Operations. The position reports to the Head Coach, Football and acts within the rules and regulations of the University, Conference, and NCAA.

The successful candidate must have a high degree of organization, demonstrate strong critical thinking, and possess high integrity and confidentiality. The candidate should demonstrate initiative, resourcefulness, and sound judgment.

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

This position requires the ability work a flexible schedule, including nights and weekends, and travel for competition and recruiting.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Prioritizing and arranging meetings, conferences, and appointments with key departmental units and leadership, while ensuring Head Coach is available as needed.
• Provide ongoing support for the Head Coach.
• Directly partner with the athletic department's Internal Operations Units to ensure effective communication and collaboration with the head football coach.
• Interact with special guests of the program.
• Monitor and coordinate daily guest entry for all football support staff, such as monitoring coaches schedules and organizing entry of guests.
• Liaison and assist operations and recruiting staff with check in at various events (recruiting, camps, clinics etc).
• Manage, organize, prepare, process, and review of accounting materials for head coach, such as purchases, travel and reimbursements.
• Maintain accurate record keeping including agenda development and organized meeting minutes when related to head football coach.
• Oversee pieces of overall budget, especially those related to organizing, monitoring and purchasing office supplies and other departmental needs requiring sound fiscal judgement.
• Additional duties as assigned.
  
  

Knowledge, Skills, And Abilities

• Ability to appropriately handle sensitive/confidential information.
• Capacity to problem solve and make independent decisions and effectively communicate.
• Display a keen awareness of professional protocols.
• Knowledge of NCAA, Conference, and University of Arizona Rules and Regulations
• Proficient in MS Office suite
• Excellent verbal and written communication skills
• Dedication and motivation to initiate, lead and support value-added projects
• Meticulous attention to detail
• Self-motivated, results-oriented, and has a positive demeanor
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects
• Demonstrated ability to develop and maintain positive interpersonal relations
• Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude
  
  

Minimum Qualifications

• Bachelor’s Degree
• One year of experience
• Must be available to work a flexible schedule including nights and weekends and travel as needed in support of the football program
  
  

Preferred Qualifications

• Three years of experience
• Experience working for a football program
  
  

FLSAExemptFull Time/Part TimeFull TimeNumber of Hours Worked per Week40 + nights and weekendsJob FTE1.00Work CalendarFiscalJob CategoryAthleticsBenefits EligibleYes - Full BenefitsRate of Pay$60,000 - $80,000Compensation Typesalary at 1.0 full-time equivalency (FTE)Type of criminal background check required:Name-based criminal background check (non-security sensitive)Number of Vacancies1Target Hire Date7/9/2024Expected End DateContact Information for CandidatesBen Thienes,

bthienes@arizona.edu

Open Date7/2/2024Open Until FilledYesDocuments Needed to ApplyResume, Cover Letter, and One Additional DocumentSpecial Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Additional Questions: Please answer the questions completely.

Please submit Resume, Cover Letter, and One Additional Document with Application. Thank you.

• Describe your knowledge of NCAA and Pac-12 Conference rules and regulations relating to academics, satisfactory progress, and eligibility.
• Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
• Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
• Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.
• Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
• Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?
  
  

Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.