Attendance Administrative Assistant

Job Overview

This is general clerical and secretarial work performed in a school. An employee in this class performs varied office operations requiring well-developed office skills. Assignments typically consist of one or more activities performed in a typical school main office such as attendance record keeping, processing administrative actions (time and attendance reports, and personnel actions), efficiently using technology, and producing complex word processing documents.

Roles And Responsibilities

• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
• Directs and participates in daily attendance work required to keep accurate school attendance records.
• Receives students in attendance office: prepares and issues admit slips to class, permits to leave school early, hall passes, and tardy slips.
• Prepares and prints school attendance reports and lists for distribution to teachers and other staff members.
• Updates attendance forms, attendance cards, etc. for changes in enrollment.
• Contacts parents to verify student absences.
• Complies and computes data and prepares a variety of records, reports, and other correspondence related to student attendance matters and reporting.
• Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.
• Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness.
• Files documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing systems.
• Makes copies, and or sends documents electronically, by fax, or via mailing.
• Responds to request for information made from the public, parents, staff, and or other interested parties.
  
  

Qualifications

• High School diploma or GED required
• Demonstrates effective oral and written communication skills
• Strong organization and interpersonal and decision-making skills
• Ability to make all families feel welcome in the school and the community
• Ability to work efficiently and ensure accurate data entry
• Exceptional customer support skills
• Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
• Ability to work at a very fast pace and ability to multitask is a must
• Knowledge of the student information systems and the complexities of the many different reporting requirements preferred
  
  

Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports To: Principal

FLSA Status: Non-Exempt

Months/Days/ Hours 11 Months/ 221 Days/ 7.5 Hours

Salary Level: Universal 5

Salary Scale: https://www.lcps.org/compensation

Salary Range: $21.96 - $23.35