Capital Project Coordinator

Job Title

Capital Projects Coordinator

Pay Grade

Grade 16

Reports To

Director of Facilities

Work Schedule

230 Days/12 Months

Department

Facilities

Comp. Schedule

Classified

FLSA Status

Exempt

Position Summary

This position is responsible for the planning, coordination, review, and implementation of all capital projects across the district. The role includes, but is not limited to, recommendations for future projects, detailed budgeting and reporting for current and future projects, appropriate resource allocation, project oversight, effective communication to all stakeholders, and planning, developing, and reviewing the projects’ scope of work.

Essential Duties

Project Planning:

• Collaborate with the Director of Facilities and other pertinent NCSS staff to develop comprehensive project plans, including timelines, milestones, and resource requirements.
• Prepare all required documents, budgets, timelines, and plans associated with COPS and ESPLOST.
• Ensure alignment of project objectives with organizational goals and strategies, specifically the NCSS Strategic Plan and Capital Improvement Plan.
• Coordinate project initialization meetings and facilitate project status updates through regular OACs with contractor(s), architect(s), and other relevant project personnel.
  
  

Documentation And Reporting

• Maintain accurate and up-to-date project documentation, including project charters, budgets, and schedules.
• Generate regular progress reports for project stakeholders and leadership.
• Ensure compliance with relevant regulatory requirements for local, state, and federal entities and internal policies.
  
  

Resource Allocation:

• Collaborate with all stakeholders directly to allocate resources effectively for each capital project.
• Monitor resource utilization and make recommendations for adjustments as needed.
• Work closely with the procurement department to ensure timely acquisition of necessary materials and services.
  
  

Communication And Stakeholder Management

• Serve as a central point of contact for project-related communication.
• Facilitate effective communication among project team members, contractors, and other stakeholders.
• Address and resolve issues and conflicts as they arise, and when necessary, inform the Director of Facilities.
  
  

Budget Oversight

• Monitor project budgets, track expenditures, and report on financial performance.
• Produce budget projections for future projects, which include a detailed schedule of values.
• Identify areas within projects for V.E. and provide suggestions and recommendations that ensure projects remain on budget.
  
  

Risk Management

• Identify potential risks and issues associated with planning, phasing, and implementation of capital projects.
• Collaborate with the risk management department to develop and implement risk mitigation strategies.
• Regularly assess project risks and update risk management plans as needed.
  
  

Comply with all policies, procedures, and regulations.

Regular and predictable attendance is required.

Performs other duties and responsibilities as assigned by the Director of Facilities.

Minimum Qualifications

• Bachelor’s degree in construction management, project management, or a related field required; master’s degree or higher preferred
• Valid Georgia driver’s license and safe driving record
  
  

Knowledge, Skills, And Abilities

• Proven experience in project coordination, preferably in capital projects or construction
• Ability to perform multiple assignments simultaneously
• Good decision-making and problem-solving skills
• Strong understanding of computers with excellent skill in Microsoft and Google applications
• Excellent communication skills, both written and verbal
• Ability to establish and maintain effective working relationships
• Ability to work independently and in team environments to meet goals and deadlines
• Customer-focused and results-driven
• Professional and positive attitude and demeanor
  
  

Essential Physical Requirements: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to understand verbal instructions and to communicate effectively on the telephone and in person.
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, troubleshoot maintenance systems and equipment, and organize documents and materials.
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and to operate a motor vehicle.
• Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in various office/school locations lifting or moving objects that weigh up to 50 lbs. frequently.
• Job tasks may require, with or without reasonable accommodation, frequent climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, bending, grasping, and repetitive motions for the majority of the workday.