Dental, Life, Medical, Vision, Simple IRA, Employee Education Program, Professional Development
$84,970.00-$94,437.00
The Property Manager is responsible for the overall operations of a portfolio of properties and directing the assistant property manager and the Administrative Assistant. Primary duties include ensuring accurate billing and collection of revenue, the efficient management of expenses and repairs, minimizing liability, administration of lease terms, providing accurate & timely reports, and maintaining a strong relationship with clients, tenants and vendors. The Property Manager must “Think like an Owner”.
Responsibilities
Promote 1st Commercial’s Vision, Core Values and Culture
Be a role model to the team encompassing 1st Commercial's core values
Directs and reviews the assistant property manager and the administrative assistant in managing a portfolio of properties including retail, office, and industrial
Communicates directly with clients
Functions as the Landlord’s representative with tenants and vendors. Responsible for maintaining a positive, professional, cooperative relationship with the two. Be very visible and available to tenants
Establishes a proactive tenant relation and retention program
Mentors, trains, supervises, and inspires staff
Participates in employee selection, training, and control
Work extended hours and weekends as needed to complete tasks on time
Rent management
Monitors the billing and collection of monthly invoicing to tenants
Monitors the non-regular billings are invoiced accurately and on time (i.e. quarterly, semi-annual or annual CAM billings, Taxes, Ins, and percentage rent)
Keeps property owner informed of potential tenant collection or failure issues, pending lease expirations, and tenant options
Financial reporting and control
Understands the client’s short-term and long-range investment plan for the property and manages the property accordingly to achieve these goals
Approves all non-budgeted, major or CAPEX invoices/expenditures in accordance with Property Management Policies and Procedures. Makes sure labor & lien releases are complete if applicable
Prepare and review monthly financial reports, annual operating budgets, and CAM reconciliations
Monitors tenant sales reports and communicates to owner and leasing agent positive or negative trends that may affect tenants' success. Ensure tenants are reporting as required
Maintaining the physical asset
Quickly responds to tenant & property maintenance requests
Develops and annually updates a property CAPEX plan for the property. Makes recommendations to the property owner for physical repairs and/or replacements
Coordinates the ordering of maintenance requests and monitors the performance of contract services. Follows up to ensure timely completion
Solicits and prepares vendor bids and contracts. Sets scope of work. Inspects vendor performance and makes modifications as needed
Supervises vendors and contractors
Conducts timely site inspections/walk-throughs of properties
Informs the property owner of any insurance claims (i.e. damage, flood, fire, slip & fall, etc)
Responds to after-hour property or tenant emergency calls
Administration
Abstracts all leases and understands major clauses affecting the operation and income of the property
Coordinate tenant construction
Handles new tenant move-ins and coordinates with tenants as necessary
Responsible for executing the On boarding process of new properties
Interfaces with outside professionals regarding legal, accounting, insurance, tax, and other matters, as appropriate
Prepares and reviews new leases, renewals, amendments, assignments and payment plans
Ensures property files and records are maintained
Delivers and/or serves legal notices to tenants (i.e. 3-day notice to pay, 30-day notices, Estoppels)
Court appearances
Monitors requirements of management agreement with each property
Attend ownership meetings
Qualifications
College Graduate preferred
5 years minimum experience as a Property Manager with a commercial real estate management company.(Residential experience is not a match for this position.)
CRRP or CSM designation desired
Strong communication skills
Possess a high degree of organization
Capable at handling multiple tasks and working with several people at once
Great Leadership skills. Able to mentor and inspire those around them
Adept at anticipating problems and issues, determining possible solutions and implementing a plan of action
Able to work with minimum supervision
Proficient at MS Word, Excel, Outlook, Adobe and PowerPoint
Real Estate License required
Clean valid driver’s license and insurance
Clean background check
Pay Range
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Sales and Management
Industries
Internet Publishing
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