The Save Mart Companies is one of the largest food retailers in California and Nevada. It is home to several well-known brands in food retailing. You might have seen our stores that include Save Mart, Lucky, Lucky California, and Food Maxx. We also have 3 distribution centers and our SMART Transportation trucking firm to transport dry groceries, frozen foods, ice, and novelties to all The Save Mart Companies stores. We are a California grown business, headquartered in the heart of one of the greatest agricultural areas of our nation – Stanislaus County.
The Modesto community is vibrant with great traditions, educational opportunities, and multi-cultural lifestyles. Aside from mild weather year-round, Modesto allows for easy access to many major tourist attractions in California. To the west lies the San Francisco Bay Area (90-miles) and the Santa Cruz Beach (115-miles). To the east is the famed Gold Country “Mother Lode” (50-miles) and a little farther you can find the majestic Sierra Nevada Mountain range, Lake Tahoe (180-miles) and Yosemite National Park (110-miles).
Some of our competitive benefits include exceptionally generous benefits package (Health, Dental, Vision, Life, 401K), Lifelong Learning Educational opportunities, Employee Association (discounted and free tuition options, contests, and support services).
We Are Currently Recruiting For The Position Of
Contract Administration Manager - Modesto/Dublin, CA
Job Summary
The Contracts Manager is responsible for managing the development, negotiation, and administration of contracts throughout their lifecycle. This role ensures that all contracts comply with legal and regulatory requirements and meet the organization's policies and standards. The Contracts Manager works closely with various departments to support contract negotiations, manage risks, and ensure effective and efficient contract performance. The Contracts Manager provides support for the Legal Department and contract administration process, which includes research and document preparation, review and revision, coordination, processing, tracking, and retention and ad hoc projects and requests.
The position is responsible for the administration of the Company’s contract lifecycle management software, ensuring that all contracts are processed, maintained, updated, and notated in a timely and accurate manner. The position interacts with internal and external stakeholders, requesting and providing information to ensure the contract process is administered timely and accurately.
Responsibilities
Contract Negotiation and Leadership:
Interpret and assist in negotiation of customary contractual terms and requirements; prepare, review, draft, edit, and finalize contracts using the Company’s standardized forms, contract playbook, and direction from the Company’s attorneys
Collaborate with internal stakeholders to ensure contracts align with business objectives
Prepare executive summaries of all contracts, identifying and explaining key provisions
Coordinate with legal counsel to address any legal issues related to contracts
Continuously evaluate and improve contract management processes and tools
Implement new technologies and systems to enhance efficiency and accuracy in contract management
Contract Administration:
Administer and manage the Company’s contract lifecycle management software, which requires editing, drafting, reporting, and maintaining version control of contracts, contract templates, agreements, letters, emails, and other related correspondence
Review and track key contract requirements, terms, and special provisions; monitors contract expiration, renewal, and notice dates
Review of vendor/supplier set up requests, including supplier set ups in Company’s Repositrak system
Prepare and coordinate documents for signature; maintain company authorized signatory list and certificates
Ensure that all contracts comply with relevant best practices and organizational policies, including Save Mart's Contracts Playbook
Perform basic legal research; retrieve, organize and copy documents; maintain complete and accurate files for department
Monitor contract performance to ensure compliance with terms and conditions and manage contract modifications
Risk Management and Dispute Resolution:
Manage and resolve any disputes or issues regarding fundamental items that arise during the contract lifecycle
Work with legal counsel as necessary to address contract-related disputes
Identify potential risks associated with contract terms and develop strategies to mitigate them
Communication and Training:
Respond promptly and appropriately to inquiries from internal clients regarding internal processes and procedures, contract provisions, the status of a contract in negotiation, and documentation relating to contracts
Serve as the primary point of contact for contract-related inquiries from external stakeholders.
Prepare notices and other communications to contract counterparties
Facilitate effective communication and coordination between departments to ensure smooth contract execution and management.
Provide training and support to staff on contract management processes and best practices
Perform other duties as assigned
Hiring pay range: $81,386.00 - 91,562.00
Knowledge, Skills & Abilities
Strong understanding of contract law and legal terminology
Proficient in reviewing and interpreting customary contractual provisions
Deep familiarity with contract documents, types and lifecycle
Ability to manage multiple contracts and projects simultaneously
Knowledge of administrative and clerical procedures and systems
Organized, detail-oriented, and process-driven
Excellent proofreading and formatting skills
Capable of quick turnaround on deliverables, ability to re-adjust priorities
Interest in learning new skills and assisting colleagues
Excellent organizational and time management skills.
Strong analytical and problem-solving skills
Demonstrated negotiation skills.
Strong communication skills – to include writing and editing skills