Contract Manager

General Summary: Performs complex contract assistance and review work. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Work involves assisting with preparing and reviewing, managing contract materials, contract monitoring, and maintaining contract files. Reviews contracts and related amendments and verifies that contract data meets legal and fiscal requirements. Reviews reports of statistical information and ensures that data accurately reflects the status of contract activity. Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics. Oversees and coordinates the processing of contract documents to ensure that management understands and authorizes contract terms. Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements. Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding contract data. Oversees the processing of contract documents in alignment with contract and vendor management principles to ensure management risks associated with outsourced vendor services. Performs related work as assigned.

Primary Responsibilities and Competencies:

• Contract Lifecycle Management: Draft, review, and negotiate contracts, agreements, and amendments in collaboration with relevant departments and legal counsel. Ensure all contracts adhere to applicable policies, procedures, and regulatory requirements. Validate that the contract execution process has been followed and all contracts have obtained the necessary approvals and signatures.
• Compliance and Risk Management: Monitor contract performance and compliance with terms, deadlines, and deliverables. Identify and mitigate risks associated with contracts, including legal, financial, and operational risks. Implement measures to ensure contract compliance and mitigate risks.
• Contract Administration: Maintain a centralized repository of contracts and related documents. Develop and implement contract management processes and procedures to streamline operations and improve efficiency. Provide guidance and support to staff on contract-related matters.
• Dispute Resolution: Facilitate timely resolution of contract-related disputes and disagreements in conjunction with the commercial and legal teams.

Required Education, Experience and Certification:

• Bachelor's degree in business administration, Contract Management, Legal Studies, or related field.
• Minimum of 3-5 years of experience in contract management, procurement, or related field, preferably in a commodity trading environment.
• Strong understanding of contract law, regulations, and best practices.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to work effectively independently and in a team environment and to collaborate with diverse stakeholders.
• Proficiency in contract and project management software (Agiloft and Asana preferred) and Microsoft Office Suite.
• Certified Professional Contract Manager (CPCM) or similar certification a plus.
• Knowledge of the relevant federal and state rules and regulations; contract monitoring; and statistical concepts, methods, and models.
• Skill in conducting data searches and evaluating large amounts of data, in customer service, in preparing concise and accurate reports, and in the use of a computer and applicable software.
• Knowledge of procurement and contract management principles, requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management.
• Contract administration for large-scope or high-dollar contracts.
• Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software.
• Ability to exercise sound judgment in making critical decisions, analyze complex information and develop plans, interpret complex data, facilitate negotiation, communicate effectively, and supervise the work of others.
• Knowledge of company policies, practices, and administrative procedures, including contract management policies and procedures.
• Ability to collect, analyze, and interpret technical information; to make arithmetical computations and tabulations; to identify problems and plan corrective actions; to understand and follow instructions; to gather specific data from documentation systems; and to communicate effectively.