Director, PMO

Job Details

Job Location

Infectious Diseases Society of America - Arlington, VA

Description

The Infectious Diseases Society of America (IDSA) is seeking a Director, PMO. IDSA is a community of over 13,000 physicians, scientists and public health experts who specialize in infectious diseases. Our mission is improve the health of individuals, communities, and society by promoting excellence in patient care, education, research, public health, and prevention relating to infectious diseases.

We are an innovative and dynamic professional association committed to the principles of inclusion, diversity, access, and equity. Our team embodies the following core values:

Member-Centric, Excellence, Respect, Innovation, Teamwork and Trust

The Society is a great place to work! IDSA has a highly competitive total compensation package, offers flexible work, telework arrangements, and our organizational culture is highly rated by staff. Our new office is located two blocks from the metro and has a free gym onsite.

Under the guidance of the Chief Operating Officer, the Director, PMO, leads the PMO department and is primarily responsible for designing the framework within which projects are created, managed, and completed. The Senior Director will create methodologies, standards, and dependencies according to which projects are designed and delivered.

The Director, PMO will create project plans, assign resources, track progress, resolve issues, and communicate and partner with stakeholders throughout the process and project life cycle. This position is responsible for hiring, onboarding, and leading a team of project managers ensuring maximum business efficiencies. This role helps the organization deliver on the highest strategic priorities of IDSA and provides overall governance by establishing standard quality controls, processes, and tools used for effective and efficient project delivery.

The Director takes ownership and is accountable for creating, organizing, and implementing the strategies and business programs and is responsible for making sure the related projects are completed on time and within budget.

The ideal candidate is well-versed in driving project success and organizational growth by providing strategic direction and leadership, while simultaneously setting up the infrastructure, processes, and procedures necessary to support effective project management across the organization.

Qualifications

Characteristic Essential Responsibilities:

Project Management: Overall Responsibilities

• Oversees all aspects of PMO project demand, portfolio, roadmap and lifecycle
• Provides vision, strategic leadership and acts as thought partner to sponsors and staff
• Facilitates change management process
• Reviews documentation for project creation, development, and implementation
• Manages PMO resources, tools, project budgets, and reporting
• Provides oversight to ensure projects are completed according to plan and SOW
• Manages daily operations activities and planning; leverage and maximize staffing and resources
• Provides accountability and quality control for all projects and trainings
• Creates reports and deliver proof of strategic contribution of projects to LT and other stakeholders
• Plans and manages multiple internal and external projects; review and approve SOW’s
• Acts as a point of escalation for any project related activity
• Continuous process improvement; review and update existing procedures
  
  

PMO Management: Framework Development Framework Development

• Collaborates with Leadership Team to develop the PMO including goals, objectives, and ways of working
• Establishes a project governance structure including the design and development of PMO Charter and PMO scope
• Develops a Maturity Model, identifies necessary enterprise-wide resources, training and education programs
• Builds a diverse, high-performing, and receptive team to deliver against organizational priorities.
• Provides skill development as the project management office evolves
  
  

PMO Management: Project Management Team

• Builds a Project Management team that is diverse, high-performing, and receptive to delivering against organizational changes, goals, and priorities.
• Develops Process, standards, tools, and deliverables that will enable the project management team to deliver successful projects while ensuring scalability and alignment with business objectives and strategic priorities
• Manages the skills and career development of project managers
• Hires, trains, onboards, and coaches project managers
• Ensures trust, respect, accountability, and cross-functional collaboration
• Performs other duties as assigned
  
  

Minimum Qualifications and Experience:

• Bachelor’s degree preferred, Advanced degree a plus; relevant experience can be submitted
• A minimum of 10 years of experience in project and program management, with increasing levels of responsibility
• 7+ years proven ability to lead teams through change/transformation initiatives
• Expertise in ability to lead, manage, support, and develop a team, and cultivate an equitable and inclusive atmosphere.
• Experience in process development and project management principles leading to improved outcomes
  
  

Competencies: Knowledge, skills, and abilities

• Strategic and project planning expertise
• Enterprise-wide experience in change management, priority setting and resource planning within a complex organization
• Analytical and risk management/mitigation skills
• Proven success and ability to establish or create a PMO within an organization
• Strong systems orientation, with a track record of continuous improvement
• Advanced proficiency in MS Office and SharePoint and project planning tools (i.e, SmartSheet)
• Able to thrive in an evolving organization and culture, seeking to adopt new routines and systems
• Exceptional interpersonal, written, and verbal communication skills and ability to build strong, collaborative relationships at all levels and with customer stakeholders and foster mutual trust and respect
• Self-motivated and proactive, able to move work forward independently
  
  

Additional Qualifications: (Such as certifications, industry-specific experience and the experience working with certain equipment)

• Project management certification (PMP) strongly preferred
• Experience in a non-profit medical society a plus
  
  

Travel Requirements

• IDWeek
• Annual Staff Retreat
• End of Year Staff Meeting
  
  

EEO Statement:

The Infectious Diseases Society of America (IDSA) is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, sexual orientation, gender, gender identity, gender expression, national origin, age, disability, socioeconomic status, marital or veteran status. We also welcome those of all abilities and make reasonable accommodations to support successful outcomes for our team members.