EA and Operations Associate

About the Client

My client is a leading technology-focused private equity firm headquartered in NYC. They specialize in unlocking growth in lower-middle market enterprise software & tech-enabled services companies through control investments and further developing already-great businesses into market leaders.

Led by a team of tech-focused investors and industry operators, my client injects the capital, operational resources and playbooks in recession-resistant businesses to rapidly unlock transformational growth and deliver superior risk-adjusted returns to their investment partners and management teams.

To support their early-stage firm’s significant growth, they are hiring an enthusiastic and organized Operations Associate / Executive Assistant to join the team and play a vital role in supporting their daily operations.

Here is what you will do:

• Executive Support: Be the right hand to assigned executives, managing calendars, scheduling appointments, and ensuring smooth communication. Draft and proofread professional correspondence, presentations, and emails. Anticipate executives' needs and proactively address them. Manage domestic and international travel arrangements, including flights, hotels, and transportation. Prepare and process expense reports.

• Operations Rockstar: Assist the team with various administrative tasks like managing databases, preparing reports, and coordinating offsite meetings/team-building events. Support HR with recruiting, onboarding new hires and administrative tasks.

• Investor Relations & Fund Operations: Help maintain accurate fund administration records, liaise with fund administrators for portfolio reporting and compliance matters, and assist with investor relations by preparing and distributing communications, and coordinating AGMs.

• Team Player & Problem Solver: Oversee company swag and apparel (ordering, inventory, distribution). Contribute to ad-hoc operational projects as the firm grows, including hosting industry meetups and supporting marketing initiatives.

You’re likely a great fit if you have:

• Minimum 3 years of experience in an administrative or operations role, with experience supporting executives in the investment management / management consulting industry strongly preferred.
• Proven experience in calendar and travel management.
• Excellent project management, organizational, process management, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to perform and prioritize multiple tasks simultaneously with extreme attention to detail
• Ability to work independently and take initiative.
• Professional demeanor and discretion in handling confidential information.
• Familiarity with the private equity / B2B software industry.

Here’s what we’ll provide:

• An opportunity to grow within the business and fast-track to management positions. This role is an opportunity to get in at the ground-level of a fast-growing private equity strategy. My client envisions the individual will evolve into leading teams and mission-critical projects for the firm in years to come.
• Mentorship, not management. They operate as a small team with high autonomy, and will provide mentorship to help you grow.
• Competitive compensation and benefits package