Education Coordinator (Part-time)

Job Title: Education Coordinator (Part-time)

Department: Education & Community Engagement

Reports to: Education Manager

Status: Part-time, season-long contract between July 2024 – May 2025

Compensation $17-20 per hour, commensurate with experience; average of 20 hours per week

When applying, please include your resume and cover letter

Summary

The Houston Symphony���s Education Coordinator position manages the logistics for Middle and Upper Elementary school groups attending the Houston Symphony’s Student Concerts Series. Additionally, this role involves providing general administrative support to the Education and Community Engagement department, including tasks such as organizing board meeting materials and facilitating logistics for Symphony musicians and Community-Embedded Musicians working in school and community settings.

Essential Job Functions

• Manage registration for schools attending Student Concerts including creating and maintaining registration forms and wait-lists, inputting orders into ticketing database (Tessitura), sending and tracking receipt of follow-up documentation, and processing payments
• Update and maintain email distribution lists in Excel
• Send seating assignments and detailed day-of arrival instructions to each of the schools attending
• Design concert or orchestra-related trivia/activity slide content displayed before and after concerts
• Develop and print information packets and signage
• Provide on-the-ground support on concert days, including distribution of radios, signage, and providing direction to volunteers
• Provide administrative support for board committee and leadership council meetings, including purchasing refreshments as needed, taking minutes, and communicating relevant preparatory and follow-up information via email and phone
• Assist with the preparation, planning, and day-of support for the Family Concert series
• Provide additional general support for the Education and Community Engagement department as needed
• Collaborative, optimistic, and team-oriented attitude
• Proactive, highly organized, and thorough workstyle with excellent attentiveness to detail
• Experience/background in classical music
• A passion for music education; experience in music education is a plus
• Two to three years of related, administrative work experience preferred
• Strong customer service skills, including effective verbal and written communication
• Superior interpersonal skills to communicate effectively with internal and external stakeholders
• Strong proficiency in Adobe Acrobat and Microsoft Office, including advanced functions in Excel and PowerPoint
• Proven experience with learning new software quickly; experience with Tessitura is a plus
• Bilingual (Spanish) is a plus
• Secondary school education, GED or equivalent work experience; bachelor’s degree in related field (arts administration, business administration, music education or performance) preferred but not required
  
  

Availability

• Average of 20 hours per week, between July 2024 and May 2025
• At least 8 hours of the above should take place during the regular work-week (M-F/9am-5pm); remaining hours can be flexible
• Occasional evening or weekend responsibilities
• Must be available between 8am-2pm for all Student Concert dates in the 2024-25 season (Oct 29, Nov 6, Nov 19, Jan 30-31, Feb 18-19, Feb 25-26)
  

Application Deadline: June 14, 2024