Executive Assistant
Our client, a top Private Equity / Advisory firm is looking for an EA to support an MD on the investment team and a team of 3 others. The ideal candidate will have 7 or more years of experience working in an administrative role and will be able to anticipate needs and follow up with modest direct supervision, adept at multi-tasking in a fast-paced environment, be comfortable with technology, systems and databases. The assistant will work closely with other administrative professionals across the firm. Experience booking private travel is preferred.
COMPANY: Private Equity
POSITION: Executive Assistant
LOCATION: New York, NY (in office 4 days on a rotating schedule)
HOURS: 8:30-5:30 with some OT as needed
COMPENSATION: $125K Depending on Experience + Generous Bonus + Excellent Benefits
DEGREE: Highly preferred
Job functions include:
-Calendar management: manage and monitor professionals’ calendars –
-Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations
-Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc. (private aviation and commercial aviation)
-Contact lists: will maintain/input all contacts for assigned professionals
-Expense reporting: complete monthly expense processing for all professionals
-Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported
-Supporting other administrative team members as needed
Qualifications:
-Minimum of 7-years of administrative support experience
-Strong proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint etc.;), including an ability to edit, proof, and format documents for presentations requiring a high degree of accuracy and professionalism.
-Excellent organizational skills with attention to detail.
-Strong written and verbal communication skills.
-Excellent teamwork and interpersonal skills.
-Discretion and good judgement
-Strong problem-solving skills
-Verification of identity, education, prior employment, and references may be required
-
Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Venture Capital and Private Equity Principals and Financial Services
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