Bethesda Systems is an Audio, Video & Lighting Install and Design firm looking for an in-office Executive/ Assistant. We have a casual, fun working environment in Bethesda, Maryland with a great Design, Construction, and Ops team.
The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable and respectful, comfortable with new technology as well as virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within Bethesda Systems, this person should be comfortable taking the initiative when faced with administrative decisions.
Duties of the Executive Assistant include, but are not limited to:
Managing correspondence between the Owner and Team
Preparing digital design presentations and budgets for clients
Communicating and scheduling clients, vendors and contractors
Assistance with design project installations
Purchasing
Packing and shipping of materials
Ordering samples
Errands as needed
Special projects as needed
Requirements:
Valid drivers license
Working vehicle and insurance
Must pass a background check
US citizen or work permit
Skills Required (Please do not apply if you do not have the skills required. Candidates that do not have these skill sets will not be considered):
Previous job experience as an administrative, personal or executive assistant
Excellent written and verbal communication skills
Highly Proficient in MS Office. An extremely high understanding of Excel is required
Associates degree or higher
Skills Preferred but not Required:
CRM Software
iPoint software
Adobe Photoshop
Adobe Illustrator
Bilingual Spanish
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Computers and Electronics Manufacturing
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