Executive Assistant / Office Manager

About Us: We are an Artificial Intelligence and Robotics startup in stealth mode in East Liberty.

Job Description: We are seeking a dynamic and organized individual to join our team as an Office Manager & Executive Assistant. This role is crucial in maintaining efficient operations within our office environment and providing high-level administrative support to our executives. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills.

Responsibilities:

•  Manage office operations and procedures to ensure organizational effectiveness and efficiency.
•  Serve as the point of contact for internal and external stakeholders, including clients, vendors, and partners.
•  Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
•  Schedule and coordinate meetings, appointments, and travel arrangements for executives.
•  Organize social events and offsite.
•  Handle confidential information with discretion and professionalism.
•  Oversee office supplies and equipment procurement, inventory management, and maintenance.
•  Support HR functions, including onboarding new employees, maintaining personnel records, and coordinating employee events.
•  Perform other administrative tasks and special projects as needed.

Qualifications:

•  Bachelor’s degree preferred.
•  Proven experience as an office manager, executive assistant, or similar role.
•  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
•  Excellent communication skills, both written and verbal.
•  Strong organizational and time management skills with the ability to multitask and prioritize effectively.
•  Attention to detail and accuracy in work.
•  Ability to handle sensitive information with confidentiality and discretion.
•  Strong problem-solving skills and a proactive approach to addressing issues.
•  Ability to work independently with minimal supervision and as part of a team.
•  Flexibility and adaptability to changing priorities and deadlines.
•  Previous experience in a fast-paced environment or startup is a plus.

Benefits: Benefits include healthcare, retirement plans, paid time off, etc.

How to Apply: Please submit your resume to admin@skild.ai