Executive Assistant to CEO

Job Overview:

We are seeking a proactive and detail-oriented Executive Assistant to manage the CEO. The ideal candidate will ensure follow-ups are completed, schedules are adhered to, and key stakeholders are kept informed. This role demands the ability to operate in ambiguity, adapt, pivot, and maintain a positive attitude.

Key Responsibilities:

• Scheduling & Follow-ups: Maintain and manage the CEO's calendar, ensuring all appointments, meetings, and follow-ups are timely and efficiently coordinated.
• Communication: Ensure that all relevant parties are informed of necessary information and updates. Act as a liaison between the CEO, VPs, and Heads of Departments.
• Collaboration: Work closely with VPs and other HODs to gather data and information required by the CEO.
• Adaptability: Thrive in a dynamic environment with shifting priorities, and handle urgent, last-minute changes with grace.
• Assessment Requirements: All candidates must complete the AcuMax Index assessment and the Acumen cognitive test.

Ideal Candidate Profile:

• Autonomy: Enjoys working independently and values being judged on results delivered in their unique way. Comfortable with conflict and challenge to drive new policies and business development.
• Communication: Possesses strong social and people skills, enjoying interaction with others to achieve desired results. Uses positive verbal communication effectively.
• Patience: Capable of handling pressure and frequent interruptions. Skilled at juggling multiple tasks and adapting to a less predictable work atmosphere.
• Certainty: Prefers a structured environment with adherence to rules, regulations, and established procedures. Pays close attention to detail and specifics.
• Decision Making: Excels in making "generalist" decisions where overall results take precedence over specific execution details.
• Social/Task Orientation: Naturally task-focused but utilizes social skills to accomplish those tasks efficiently.

Working Conditions:

• Office Hours: Monday to Thursday from 9:30 AM to 6:00 PM with a 30-minute lunch break. Hybrid work on Fridays.
• Flexibility: Potential for weekend work on occasion, though this is an exception rather than the rule.
• Employment Type: 3-Month Contract with Potential to Convert to Full-Time
• Salary: $90,000 - $110,000K/annually
• Location: Santa Monica, CA