This role provides executive support to the President & CEO, primarily on day-to-day administrative matters. It involves working for a globally recognized principal in a high-level and fast-paced environment and exercising a high-level of discretion.
RESPONSIBILITIES:
• Managing the President & CEO’s day-to-day schedule and movements in line with their priorities, including issuing meeting invitations, reminding attendees, rescheduling engagements as needed, and helping ensure the President & CEO’s schedule runs on time.
• Working closely with the President & CEO’s advisors and Asia Society’s managers and staff to ensure the President & CEO is fully prepared with requisite briefing materials for each engagement, and collating such material in an organized fashion where it is available.
• Making travel arrangements in accordance with the President & CEO’s preferences and Asia Society travel policy, preparing itineraries, liaising with external travel suppliers and providers, maintaining contact with staff while traveling, and troubleshooting as issues arise.
• Receiving and hosting physical visitors, fielding phone calls, and managing the President & CEO’s physical office and setup to work remotely as needed.
• Producing and handling written correspondence plus monitoring and assisting with electronic correspondence, determining its nature and urgency, coordinating internal advice as needed, and ensuring follow-up is noted.
• Supporting the President & CEO’s timely engagement with and responsiveness to trustees in consultation with the Director of Board Affairs & Strategic Engagement.
• Filing and reconciling the President & CEO’s expense reports.
• Maintain files and records—particularly of contacts and past exchanges—accurately.
• Aid in requisitioning office supplies, printing support, and related materials.
• As required, providing similar assistance in support of the President & CEO’s external roles, including with various other international institutions.
• Other duties as assigned by the Chief of Staff to the President & CEO.
REQUIREMENTS:
• BA/MA in a relevant field or equivalent experience
• Minimum 3-4 years of relevant experience
• Strong attention to detail and ability to multi-task
• Excellent communication skills – oral and written
• Cross-cultural understanding
• Excellent ability to leverage emotional intelligence
• Collaborative, team-player and results-oriented
COMPENSATION & BENEFITS:
Salary Range: $60,000 - $70,000
Compensation within this range is determined by skills, experience, and organizational equity.
Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b)-retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.
Benefit package highlights:
• An HRA plan (fully funded by the Asia Society) supplements our medical plan and covers the full annual deductible.
• After 1 year of service (1,000 hours), the Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
• The Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.
ABOUT ASIA SOCIETY:
Founded in 1956, Asia Society’s purpose is to navigate shared futures for Asia and the world across policy, arts and culture, education, sustainability, business, and technology. We provide a platform for dialogue and encourage a diversity of views as we try to find the most effective ways forward. Headquartered in New York City, the organization has 16 Global Centres around the world.
• Subject line: Executive Associate to the President & CEO
Only those candidates considered for an interview will be contacted. Please regard your submission as received unless your email is bounced back.
Asia Society is an Equal Opportunity Employer who values diversity, equity, inclusion, belonging and accessibility in the workplace. Women and persons of color are strongly encouraged to apply.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, General Business, and Other
Industries
Education Administration Programs, International Affairs, and Museums
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