Coordinates various duties for Field Operations and Project Managers. Maintains and schedules projects according to strict deadlines and project requirements. Assists with the resolution of project demands.
We want someone to live locally around the Eau Claire area to be a central hub for recruiting field workers from Wisconsin to man our growing job base there.
Major Duties and Responsibilities:
Coordinates with Project Managers and Field Supervisors on project files and records, including daily labor report.
Collects data and prepares project reports, graphs, tables, and other information.
Daily Management of the Field Labor schedule.
Management of weekly time cards for field personnel, including adding and removing job numbers to timesheets in HH2 (timekeeping system).
Coordinates projects between Project Managers and Field Operations, including job starts.
Manages manpower schedules and revisions.
Assists the HR Department in recruiting and interviewing potential field employees.
Assist the HR Department with organizing work simulation and drug testing of new field employees.
Manages Field Employee New Hire Paperwork.
Conducts orientation of new field employees.
Analyzes the operating practices including record keeping systems, forms control, and personnel requirements. Creates new systems or updates established procedures.
Prepares delivery tickets and purchase orders. Transmits completed purchase orders to vendors. Communicates and coordinates transportation of materials to job site.
Creates and maintains job specific schedules of manpower requirements for field employees in a manner that maximizes efficiency and ensures customer satisfaction.
Interprets and communicates operating policies and exercises administrative judgment when it is appropriate. Assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service.
Coordinates monthly Foreman Meeting
Coordinates Shop Drawing and Pre-Construction meetings.
Coordinates badging and background checks as required by job.
Coordinates travel and lodging for field personnel.
Coordinates special events such as the Annual Safety Meeting.
Performs office clerical work, such as updating documents, sending emails, filing and organizing.
High school diploma or general education degree (GED), 1 - 3 months of related experience and / or training, or equivalent combination of education and experience.
Ability to organize and manage multiple priorities within established deadlines
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to carry out instructions furnished in written, oral, or diagram form.
Must have good phone skills and interact well with others.
Working knowledge of Microsoft Excel, Word, PowerPoint, Outlook, Access and Adobe Acrobat. Experience with Sage 300 accounting and WinEst estimating software is preferred, but not required.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Civil Engineering
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