Food and Beverage Administrative Assistant

Who We Are

We love what we do and what we do is important ! We believe that everyone should leave feeling better - this means not just our guests, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole hotel. No-one is more important than anyone else, and unless we are in it together, we can't create that special experience for our guest s .

Your Mission

Should you decide to accept it...

Assists Food and Beverage management in all aspects of administrative duties surrounding the Food and Beverage Department and maintains  efficient and professional communication between that office and guests, employees, and the public.  Works closely with Food and Beverage management to coordinate payroll, orders, scheduling and other needs of the department.

The Nitty-Gritty

What exactly you will be doing...

Responsibilities

In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities. Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your manager not listed below in the constant quest to provide “out of this world” customer service experience for our guests :

• Coordinate weekly schedules for outlets in a timely manner.
• Handle inquiries and correspondence via phone, email, and in-person interactions courteously and professionally.
• Maintain accurate records and databases, including inventory, supplier contacts, and customer information.
• Assist in the procurement process by obtaining quotes, preparing purchase orders, and tracking deliveries.
• Support payroll and expense report processing for food and beverage staff.
• Monitor and replenish office and front of house supplies as needed.
• Collaborate with other departments to ensure effective communication and coordination of activities.
• Uphold a strict level of confidentiality regarding departmental and organizational matters.
  
  

What qualities are we looking for?

You ’ve got skills? If you can perform the following, then you have come to the right place...

• Analyze and interpret established policies.
• Make business decisions based on production reports and similar facts as well as on your own experience and personal opinions.
• Plan and organize multiple tasks.
• Speak and write clearly in English
• Accept full responsibility for managing an activity.
  
  

Background Must-have

• Current, legal and unrestricted ability to work in the United States
• Minimum 1-2 years of previous administrative experience
• Ability to clearly and pleasantly communicate in English with clients, guests, vendors, teammates/management, in person, in writing and on the telephone
• Proficient in MS Outlook, Outlook Calendar, Word, Excel and PowerPoint