We are looking for an Front Office Coordinator to manage our front desk for our staffing agency. On a daily basis you will perform a variety of reception and recruiting duties such as assist applicants with onboarding material, coordinate front-desk activities, schedule appointments for applicants that are responding to postings on jon boards, Distributing correspondence and redirecting phone calls. To be successful you should have a pleasant personality, as this is also a customer service role. Must be bilingual in Spanish as majority of phone calls will be dealing with Spanish and in person guests. Ultimately, duties are to ensure the front desk welcomes guests positively, and executes all recruiting tasks to the highest quality standards.
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Call candidates to schedule interviews for recruiters
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, safety Mask)
Update calendars and schedule meetings
Perform other clerical receptionist duties such as filing and photocopying.
Skills
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification in Office Management is a plus
Requirements :
Must be Bilingual in Spanish
Must be able to pass e-verify
Must be able to pass background check
Company Description
Locally Owned, Locally Operated.
FasTemps was founded in 1997 in Ypsilanti, Michigan by Karl O and Tim H. Clients immediately responded to their sincerity and genuine interest in understanding the needs of their clients. As a result of customer demand, FasTemps now offers the same excellent service across southern Michigan with offices in Jackson, Lansing, and Ypsilanti. In 2001, FasTemps was awarded the prestigious Strategic Supplier contract for staffing at the University of Michigan and the Health System. In 2005, FasTemps began operations in southern California, currently with offices in Ontario and Los Angeles. The Outstanding Achievement Award for the Michigan area was given to FasTemps in 2012 by the Small Business Administration. Through their 20-year journey in the world of staffing, Tim and Karl have maintained an uncompromising commitment to the honest, sincere and genuine ideals which propelled their launch into business in 1997.
Locally Owned, Locally Operated. FasTemps was founded in 1997 in Ypsilanti, Michigan by Karl O and Tim H. Clients immediately responded to their sincerity and genuine interest in understanding the needs of their clients. As a result of customer demand, FasTemps now offers the same excellent service across southern Michigan with offices in Jackson, Lansing, and Ypsilanti. In 2001, FasTemps was awarded the prestigious Strategic Supplier contract for staffing at the University of Michigan and the Health System. In 2005, FasTemps began operations in southern California, currently with offices in Ontario and Los Angeles. The Outstanding Achievement Award for the Michigan area was given to FasTemps in 2012 by the Small Business Administration. Through their 20-year journey in the world of staffing, Tim and Karl have maintained an uncompromising commitment to the honest, sincere and genuine ideals which propelled their launch into business in 1997.
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Staffing and Recruiting
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