Grants Coordinator (Finance)

Purpose Of Position/Summary

This position holds a key role in assiting in the management of the holistic lifecycle of Federal grants and

State appropriations. Processes include identification of grant opportunities, securing grant funding,

subrecipient monitoring, and closing out awards.

Essential Duties/Responsibilities

• Establish and manage the timeline and necessary documents to secure Federal grant funding.
• Regularly review Federal grants websites, SBA eCivis and other resources to seek out new grant
  
  

opportunities to increase Federal revenue for IDOH programs.

• Assist program clients with creation of grant proposal documents including but not limited to SF424,
  
  

grant narrative, and grant budget.

• Assist program clients with creation of Federal Grant Summary for submission to and approval by State
  
  

Budget Agency and OMB.

• Assist program clients with completing and submitting federal and IDOH budget templates.
• Collect and organize supporting documentation for grant proposals including but not limited to letters of
  
  

support, memoranda of understanding, job description of staff positions, resumes of existing personnel,

And Other Documents Required By Federal And State Funders.

• Shepherd program clients through approval of grant proposal by ISDH leadership and OMB and through
  
  

the SBA eCivis portal.

• Submit grant proposal as prescribed by Federal funder.to the Agency AO for submission to Federal
  
  

Funder.

• Receive and record Notice of Award (NOA) documents as sent by the Federal funder.
• Review reporting guidelines and establish reporting deadlines with relevant program and fiscal staff.
• Manage calendar of existing grant development activities: renewals, continuations, etc.
• Provide technical assistance on grant reporting to program client to ensure reporting compliance.
• Attend quarterly financial meetings with program and finance staff to assess condition of financial
  
  

expenditures within the grant budget period.

• Identify the potential for unspent funds within the grant budget period. Coordinate with program client to
  
  

request carryover of these funds as directed by the Federal funder.

• Prepare for close-out of the grant budget period and advise IDOH accounting staff as to handling of
  
  

unspent funds.

• Assists on special projects and initiatives as determined by Agency AO and IDOH Finance leadership.
• Other duties as assigned.
  
  

Job Requirements

• Preferred Bachelor's Degree and four (4) years experience in business administration, finance, or
  
  

related field.

• Must have eight (8) years prior relevant experience to substitute for formal education.
• Knowledge of grants or Federal funding and the grant application process.
• Knowledge of State government structure, administrative procedures and financial processes.
• Ability to interpret and apply financial regulations and procedures.
• Excellent research, writing, and customer service skills.
• Interpersonal and communication skills suitable for a wide variety of contacts.
• Extensive knowledge of Microsoft Office applications.