Legal Administrative Assistant - Dallas

Willkie Farr & Gallagher LLP

Administrative Assistant - Dallas

Summary:

The Dallas office of Willkie Farr & Gallagher LLP is looking for an administrative assistant to join the team. Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries. 

The ideal candidate will have a minimum of five years’ experience providing day to day administrative support to transactional attorneys. This position requires you in office regularly and will be dependent based on business needs.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities:

• Manage and maintain Attorney’s complex schedules and calendars.
• Serve as primary point of contact for clients in person and over the phone.
• Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation of engagement letters.
• Proofread client documents and other legal documents, as requested.
• Answer client questions related to the administrative side of the process.
• Maintain good communication with clients, attorneys and staff.
• Prepare client billing and input time entry.
• Schedule travel and meeting arrangements.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files and indices.
• Set up and maintain files and records.
• Assist attorneys with client outreach and business development needs when requested.
• Assist with overflow work as requested.
• Perform other duties as assigned.

Qualifications:

• Minimum of five years' experience providing administrative support to transactional attorneys in a law firm environment.
• Proficiency in Microsoft Office Suite required
• Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
• High level of professionalism and excellent customer service skills
• Ability to work independently and as part of a team
• Excellent organizational and time management skills
• High degree of accuracy and attention to detail
• Ability to work efficiently and accurately in a fast-paced environment
• Ability to work well under pressure
• Ability to maintain a high level of discretion while working with sensitive information and documents
• Ability to come into the Dallas office five days of the week

ADA Requirements:

• Ability to sit at a desk most of the working day and walk short distances.
• Needs manual dexterity, speed and accuracy in handling office equipment.
• Ability to work efficiently and accurately in an atmosphere of frequent interruption.
• Ability to work in close proximity to other individuals.
• Must be able to lift, carry and move objects in excess of 30 lbs.
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.

FLSA:

• Non-Exempt

The pay  range for this role is $85,000 - $95,000 annually and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including, but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees.  A summary of available benefits can be found here in the Career section of the Firm’s website.

Willkie Farr & Gallagher LLP is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.