Managing Executive Assistant/Operations Manager

ABOUT TRANSPOSE PLATFORM MANAGEMENT, LLC

Transpose Platform Management (https://www.transposeplatform.vc) is a venture capital firm co-founded by Alex Bangash and Trang Nguyen in 2015. The firm backs ambitious entrepreneurs looking to create today’s most disruptive venture structures. Transpose Platform seeks out the world’s most innovative companies and strives to invest in tomorrow’s category-defining leaders.

Discover more about us: Transpose Platform.

THE FIRM

Since its founding in 2015, Transpose Platform has been driven by the core belief that our people and our culture matter. We’re proud to say that Transpose Platform is one of the more diverse venture firms, as it was founded by two immigrants of color. Our investment team is now 50% female and over 90% minority. At Transpose, diversity isn’t just a priority, it’s who we are.

Our diverse team shares a drive for our core values. We are highly collaborative, exhibit integrity in our work, take responsibility for our actions, and are self-aware of our strengths and weaknesses. We care deeply for our fellow employees, our partners and our clients, value initiative and strategic thinking, and foster career development while welcoming fresh ideas within this dynamic venture industry. Integrity and care are key ingredients of our company culture.

Here’s how you can make an impact.

POSITION SUMMARY

We are seeking a Managing Executive Assistant/Operations Manager to provide high-level administrative support to our executive team and oversee a team of administrative and executive assistants. This role will serve as the point of contact for one of the founders in Reno and work with the founder and conference producers to expand global events and conferences. This position demands exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Managing Executive Assistant/Operations Manager will be a proactive problem solver with strong leadership and communication skills, capable of ensuring efficient operations and effective time management.

Key Responsibilities:

Team Leadership and Management:

• Lead, mentor, and manage a team of administrative and executive assistants, ensuring high performance and professional development.
• Delegate tasks and responsibilities, providing guidance and support to ensure timely and accurate completion.

Executive Support:

• Manage and maintain executives’ schedules, including arranging meetings, appointments, and travel itineraries.
• Handle incoming and outgoing communications on behalf of the executives.
• Coordinate and follow up on project timelines and deliverables.
• Serve as a point of contact for one of the founders working with conference producers to execute global conferences and events.

Meeting Coordination:

• Organize and coordinate meetings, conferences, and events.
• Prepare meeting agendas, take minutes, and distribute follow-up action items.
• Ensure meeting rooms are prepared and equipped with necessary materials and technology.

Travel Arrangements:

• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure executives have all necessary travel documents.

Logistics Management:

• Maintain an organized filing system for paper and electronic documents.
• Order office supplies and manage inventory.
• Liaise with vendors, contractors, and service providers as needed.

Operations Management:

• Oversee daily operations to ensure efficiency and productivity.
• Implement and improve operational processes and procedures.
• Monitor and manage budgets and expenses.
• Coordinate with different departments to streamline operations and improve workflow.

Special Projects:

• Assist with special projects and initiatives as required.
• Conduct research and compile data to support executive decision-making.

Confidentiality:

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure compliance with company policies and procedures.

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 5 years of experience in an executive assistant or similar role and preferably with a management role before.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and confidentiality.
• Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Additional Information:

• This is a full-time position with competitive compensation and benefits.
• Occasional overtime and flexibility in working hours may be required.
• The role may require occasional travel.

Compensation and Benefits

• We offer competitive compensation, commensurate with experience.
• We also offer outstanding benefits to simplify the lives of our employees such as medical, dental, vision, 401k with a 3% employer contribution.
• PTO and Holidays

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience.