Role Synopsis: The Office Administrator holds a pivotal role in ensuring smooth office operations and is instrumental in guaranteeing that resources are used efficiently. They uphold intra-office communications, establish streamlined administrative processes, oversee inventory, direct office personnel, and manage task allocation.
Core Duties
Operational Excellence
Refine and implement office procedures.
Coordinate schedules, agendas, and appointments for senior leadership.
Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
Team Direction
Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
Financial Oversight
Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
Supervise the office financial plan, ensuring detailed and punctual reports.
Generate comprehensive reports detailing expenses and adherence to budgets.
Document Management
Maintain and modernize filing systems.
Institute and oversee document retention procedures.
Safeguard data integrity and confidentiality.
Office Ambiance and Safety
Implement and maintain office guidelines and protocols.
Ensure a tidy and systematic workspace.
Monitor compliance with health and safety guidelines.
Interdepartmental Liaison
Enhance office communications to bolster department collaborations.
Address customer feedback and concerns, presenting the company in the best manner.
Personnel Management
Lead the hiring process for office staff and provide clarity on company policies and procedures.
Organize introductory sessions and training for newcomers.
Oversee staff timetables, daily hours, and leave requests.
Required Expertise And Skills
A Bachelor's degree in business, management, or a related discipline is an advantage.
Demonstrable experience in an office administration or similar role.
Acquaintance with office procedures and basic financial principles.
Exceptional organizational and multitasking capabilities.
Effective oral and written communication skills.
Proficiency with MS Office and other pertinent software/tools.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Staffing and Recruiting
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