We’re seeking highly motivated team members with a desire to work in a fast-paced, start-up environment. Ideal candidates will be self-motivated and proactive, able to manage to deadlines, and have a strong ability to communicate effectively to a variety of audiences.
This role will be in-person Monday-Friday, with standard business hours.
Primary Responsibilities
Managing the front desk, scheduling meetings, and greeting guests as they arrive to the office
Complex scheduling for multiple conference rooms and firmwide meetings
Manage multiple line telephones and route calls to team members as appropriate
Ensure all meeting rooms are neat, orderly, and properly prepared before meetings, including:
Coordination with outsourced IT provider / team members to ensure technology / meeting equipment is functional and set up for meetings
Coordinate with the building/facilities staff to clear guests through security
Coordination with outside vendors for catering / food deliveries as required
Ensure copy / supply rooms and pantry are stocked and work with administrative staff to ensure adequate supplies available for the team
Accept deliveries/mail, sort, and distribute, as required
Ad-hoc tasks and projects as needed
Arrange and coordinate extensive domestic, and occasional international, air and ground travel and accommodations
Prepare and process expense reports on behalf of other team members
Preferred Experience & Qualification
Entry Level, 0-1 years of work experience
Capable of coordinating and organizing calendars effectively
Positive, flexible attitude, and strong creative problem-solving skills are a must
Must be able to multi-task in fast-paced office environment
Must demonstrate a high degree of confidentiality and professionalism
Ability to work with all levels of executives, staff, clients, and colleagues
Excellent written and verbal communication skills
Strong knowledge of Microsoft Office suite, specifically Word, PowerPoint, Outlook, and Excel, is a plus
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Venture Capital and Private Equity Principals and Financial Services
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