Office Manager

Our client, a prominent boutique private equity firm is seeking an Office Manager to join their team! You will play a crucial role in ensuring the smooth operation of the office by managing day-to-day administrative functions and providing high-level support to the executive team. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment. This position requires 5 days onsite in their Midtown Manhattan office.

Key Responsibilities

• Provide administrative support to executives, including scheduling, calendar management, and travel arrangements.
• Oversee office operations and administrative functions.
• Manage office supplies inventory and place orders as necessary.
• Manage pantry inventory and place orders as necessary
• Serve as the primary point of contact for visitors to the office, providing a welcoming and professional experience.
• Ensure the office environment/public spaces are professional, clean, and welcoming.
• Coordinate maintenance and repair of office equipment and furnishings.
• Manage relationships with vendors, service providers, and building management.
• Oversee conference room scheduling for meetings
• Ensure proper setup and shutdown of Audio Visual/ Videoconference and catering service
• Assist in onboarding new employees, managing employee technology requirements.
• Manage building access for employees and visitors
• Assist in organizing company events, meetings, and conferences.
• Coordinate and manage holiday gift procurement for clients

Qualifications

• Bachelor’s degree.
• Minimum [3-5] years of experience in office management or a similar administrative role, preferably within the financial services or private equity industry.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and professionalism.
• Positive attitude and a customer-service-oriented mindset.

Salary $75-100k, plus bonus!