SNIPEBRIDGE, a leading talent acquisition company specializing in the Architecture & Design industry, is currently seeking a Operations Administrator to join our client's dynamic Ops team.
Our client is a leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 5 decades and have won many prestigious awards and have named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm's diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.
Position Summary
The Operations Administrator plays a crucial role in ensuring seamless operations by managing workflows and reporting for project staffing and the firm's architectural operations team. This role will collaborate with internal teams to deliver exceptional results within specified deadlines.
Responsibilities:
Data Analysis and Reporting:
Develop and regularly prepare a variety of project staffing and operations reports
Generate reports and analyze staffing trends to optimize resource allocations.
Requires above-average mastery of Excel for data manipulation and reporting
Develop and present data using visual elements like charts, graphs, and maps to help communicate insights and patterns found in data
Project Onboarding and Transition:
Effectively onboard new projects to the firm
Partner with Marketing and Contracts teams to gather necessary data for project staffing
Transition projects to assigned project managers
Meeting Management:
Schedule and prepare information for meetings
Attend meetings to document action items
Ensure follow-through on action items by meeting attendees
Resource Planning and Project Staffing:
Support overall resource planning and project staffing workflows
Ensure projects are staffed in a timely and effective manner
Requirements
Education/Skills/Experience:
Bachelor's degree in Business Administration, Operations Management or related field
Minimum 3 years of experience in administrative role
Intermediate experience in data analysis, reporting, or business intelligence and data visualization
Proficient in the Microsoft Suite, with advanced proficiency in Excel
Experience with ERP software such as Deltek Vision, preferred
Experience with MS Power BI or other data visualization tools
Strong organizational skills including an aptitude to manage and delegate a multitude of detailed tasks, assignments and changing priorities efficiently with accuracy
Proactive and collaborative by nature, highly motivated and curious to deliver excellent work requiring excellent analytical and problem-solving skills
Effective verbal and written communication skills
Benefits
At the time of posting this job, the hiring range for this position in Seattle is between $70,000 and $75,000 annually. Final salary decisions are made based upon the extent and relatedness of the candidate's education and experience and considering internal equity and external market factors.
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
Seniority level
Associate
Employment type
Full-time
Job function
Analyst
Industries
Primary and Secondary Education and Non-profit Organizations
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