Operations Administrator

Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

Currently we are seeking an Operations Administrator to manage workflows and reporting for project staffing and our architectural operations team.

Position Summary

The Operations Administrator plays a crucial role in ensuring seamless operations by managing workflows and reporting for project staffing and the firm’s architectural operations team. To succeed in this role, you should have strong organizational skills, excellent communication, adaptability, attention to detail, problem-solving abilities, and a proactive approach to their work ethic. This role will collaborate with internal teams to deliver exceptional results within specified deadlines.

Primary Responsibilities:

Data Analysis and Reporting:

• Develop and regularly prepare a variety of project staffing and operations reports.
• Generate reports and analyze staffing trends to optimize resource allocations.
• Requires above-average mastery of Excel for data manipulation and reporting.
• Develop and present data using visual elements like charts, graphs, and maps to help communicate insights and patterns found in data.
  
  

Project Onboarding and Transition:

• Effectively onboard new projects to the firm.
• Partner with Marketing and Contracts teams to gather necessary data for project staffing.
• Transition projects to assigned project managers.
• Meeting Management:
• Schedule and prepare information for meetings.
• Attend meetings to document action items.
• Ensure follow-through on action items by meeting attendees.
  
  

Resource Planning and Project Staffing:

• Support overall resource planning and project staffing workflows.
• Ensure projects are staffed in a timely and effective manner.
  
  

Education/Skills/Experience:

• Bachelor's degree in Business Administration, Operations Management or related field
• Minimum 3 years of experience in administrative role
• Intermediate experience in data analysis, reporting, or business intelligence and data visualization
• Proficient in the Microsoft Suite, with advanced proficiency in Excel
• Experience with ERP software such as Deltek Vision, preferred
• Experience with MS Power BI or other data visualization tools.
• Strong organizational skills including an aptitude to manage and delegate a multitude of detailed tasks, assignments and changing priorities efficiently with accuracy.
• Proactive and collaborative by nature, highly motivated and curious to deliver excellent work requiring excellent analytical and problem-solving skills.
• Effective verbal and written communication skills.
  
  

Nice to have

• Experience with Bluebeam and Adobe products.
• Background in architecture, engineering, construction, or related fields.
  
  

What can you expect from us?

• A creative work environment and colleagues who are collaborative, creative, and challenging
• Opportunity to grow professionally with excellent projects
• Check our culture page to learn about life at Olson Kundig
  
  

In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.

As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $70,000 and $75,000 annually. Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.