RECORDS PROCESSING SUPERVISOR - District Clerk

Summary

This position oversees work performed by scanners, ensures assignments are completed promptly, accurately, and in compliance with all statutes, rules, court orders, and District Clerk policies. Assists in the coordination of the District Clerk’s Records Image Operations to ensure quality procedures, productions, and operation of records systems are maintained. This position must be competent in the functional areas of document imaging and management of electronic records. Assumes duties of Assistant Manager in his/her absence.

POSTING MAY CLOSE AT ANY TIME

AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED

Tarrant County employees enjoy superior health, retirement, and insurance benefits.

For more information, please click on the link below:

http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

Essential Duties And Responsibilities

• Maintains up-to-date knowledge of and ensures compliance with all applicable laws, state statutes, regulations, and policies as they pertain to the department and updates staff on applicable changes.
• Provides ongoing support and guidance to subordinates in unusual situations and problems with restoration of court documents.
• Provides intense comprehensive training program for new employees including preparing, analyzing, designing, and validating a training program to interpret the content of case documents that were filed in the District Clerk's Office.
• Monitors imaged documents for incomplete indexing/verification batches of employees.
• Manages personnel resources including performance evaluations, disciplinary actions, and resolution of personnel disputes.
• Establishes and maintains communication with Operations and Family management.
• Makes recommendations concerning hiring, promotions, demotions, and terminations. Maintains documentation for these procedures.
• Recommends, develops, and implements improved operating procedures. Evaluates emerging technology to assess suitability for recording procedures. Works closely with District Clerk/County IT Department to develop applications to enhance results and automate processes.
• Assists in completion of daily work.
• Interprets questionable documents for indexing purposes.
• Prepares an up-to-date working manual for employees. Updates/trains subordinates on applicable changes.
• Prepares daily report of indexing/verification statistics.
• Maintains report of employee productivity totals.
• Performs quality control of instrument images and indexing.
• Performs quality control on redaction of personal/sensitive information.
• Schedules and monitors workflow, adjusting scheduling as needed to meet routine and project deadlines.
• Assumes duties of Assistant Records Manager in his/her absence.
• Assigns party information for index/verification completion.
• Performs other related duties as assigned.
  
  

Minimum Requirements

NOTE : You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.

Associate's degree AND four (4) full-time years of experience in a related field.

~OR~

High School Diploma or GED AND six (6) full-time years of experience in a related field.

• Management experience preferred.
• Must be bondable.
• Must demonstrate communication and interpersonal skills.
• Must exhibit appropriate office demeanor and have the ability to multi-task in a high stress environment.
• Must be familiar with the use of a desktop computer and proficient in data entry, keyboarding, and navigating computer applications.
  
  

If hired, must provide proof of educational attainment at new hire processing.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull.