Scientific Program Analyst

(ID: 2024-5401)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Aging (NIA) located in Bethesda, MD.

Benefits We Offer

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
• Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN)
  

Summary

Overall Position Summary and Objectives

The purpose of this position is to help support several scientific programs within the Office of Strategic Extramural Programs, including collecting analyzing and creating scientific program information, providing program evaluation support, and coordinating strategic communications and relevant logistics.

Deliverables

• Status and summary reports to OSEP staff pertaining to the Healthy Aging Start-Up Challenge and Bootcamp to Foster Diversity and Accelerate Innovation program. Weekly correspondence with Challenge participants, including all relevant logistics. - Weekly
• Quarterly company showcase application outreach and collection; Company showcase coordination (POTS, emails to awardees, etc.); Company showcase follow-up, tracking, and analysis; Generating feedback surveys, collecting company profiles and showcase page, tracking conferences and awardees; Coordinating post-conference data collection and dissemination (contacts from NIA staff post-meeting). - Quarterly
• Quarterly monitoring of small business and training portfolios (including numbers of applications, scores, and awards especially for NIA-specific awards). Monitoring of active T32 and R25 awards (and specifically how many slots are being filled). Scheduling diversity supplemented check-in meetings with OSEP training and small business staff. - Quarterly
  
  

Work Details

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. 1
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases. 2
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information. 3
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes. 4
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement. 5
• Researches and evaluates the operation of the organization's scientific programs.
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Researches, interprets and summarizes background materials from a variety of scientific sources.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Compiles data and creates and prepares graphs, slides and presentations.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Plans, organizes and participates at a senior level in technical meetings and consultations.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Give regular progress reports to sponsor and stakeholders.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Reviews and evaluates the performance of the organization.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Analyzes existing scientific programs and makes recommendations for improvement.
• Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
• Identify needs for and develop new formats and databases for reporting program management and budgetary data.
• Develops and prepares various scientific reports.
• Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
  
  

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Masters

Additional Qualifications

Field of Study

• Community and Public Health
  
  

Software

• PowerPoint
• Tableau
• Excel
• WebEx
• Word
  
  

Skills

• Writing
• Reports
• Agendas
• Workshop and conference planning
• Portfolio analysis
• Project management
• Strategic planning
• Data collection
• Graphic design
• Data analysis
  
  

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com