Staff Accountant (Payables)

STAFF ACCOUNTANT (Payables Emphasis)

Are you an enthusiastic individual who loves supporting others? Are you interested in joining a growing team with a great culture who works hard but likes to have fun? As a highly experienced Staff Accountant here at Patch My PC, your day-to-day will include processing and paying vendor invoices, overseeing the corporate credit card program, filing and paying sales tax, and evaluating and accounting for multiple general ledger accounts. You will have the opportunity to work with a dynamic, high-performing team in a fast-paced, ever-changing work environment.

This is a fully remote work-from-home (WFH) position.

COMPENSATION INFORMATION:

• Base Salary:
• The salary range is between $69,200 - $103,800 based on your applicable work experience and cost of living.

*Note: Salary for this position may vary based on geographical location, considering cost-of-living differences. The compensation package will be determined in alignment with local market standards, ensuring a fair and competitive remuneration reflective of the specific location where the successful candidate will be employed.

Benefits Offered By Patch My Pc

• To view more detailed information about benefits offered at Patch My PC, please see
• Medical (99% of premium covered by Patch My PC)
• For qualified plans, Patch My PC contributes $2,000/yr into your Health Savings Account (HSA)
• For qualified plans, Patch My PC matches up to $500/yr into your Flexible Spending Account (FSA)
• Dental
• Vision
• 401k (match 200% of contributions up to the first 5% of salary)
• 3 months of paid Paternal Leave
• 3 weeks of paid time off, as well as sick leave, volunteer leave, and bereavement
• Increases with tenure
• 3 days of paid volunteer leave
• Tuition reimbursement up to $5,250 a year
• Gym Membership / Equipment Reimbursement $900 annually
• Monthly Internet Stipend
• Pet Insurance
• Life Insurance
• Short and Long-term disability
• 200% matching of team member donations to charitable organizations up to $5,000.00/yr
  
  

Position Overview:

As a Staff Accountant with Payables Emphasis, you play a critical role processing and recording all company expenses and ensuring purchases and credit card expenses are supported and approved in line with company policies. You will evaluate and handle the accounting for multiple general ledger accounts and reconcile prepaid and liability balances. You may have some responsibilities for sales tax filing, international accounting, budgeting, and variance analysis. You will respond quickly and professionally to purchase, payment, and credit card questions and requests from others. If you are a detail-oriented, proactive individual who is passionate about overseeing our purchasing and payables activities and creating an exceptional experience for vendors and team members, we want to hear from you!

Key Responsibilities:

Procurement / purchase approval process and workflow

• Help design and administer procurement function that includes clarity and policies over centralized purchases, adherence to budget, and approval hierarchies.
  
  

Vendor invoice processing and payment

• Ensure vendor invoices are approved and processed timely in line with payment due dates
• Maintain clear vendor records including identification of 1099 status and W9 documentation
• Maintain support needed to verify our creditworthiness when requested by vendors.
  
  

Corporate credit card program

• Administer new card issuance and credit card limits in collaboration with People Operations.
• Assist with the development of credit card policies
• Communicate and document credit card guidelines within the company to ensure team members have a clear understanding and awareness of policies, categories, conference / activity codes, requirements for submitting / documenting expenses, and supervisor approval.
• Process credit card activity in accordance with policies and procedures, including documentation, appropriate approval hierarchies, and timely submission.
• Develop and maintain credit card platform training materials for team and new hires (e.g. might consist of a short loom video, written policy, etc.)
  
  

Sales Tax And Other Misc. State Tax Filings

• File and pay sales tax and misc. state taxes (such as B&O, PPLT, property tax) in accordance with deadlines
• Regularly review / audit requirements to ensure that new sales tax obligations are identified and paid in line with statutory obligations
• Evaluate opportunities to automate this process
  
  

General ledger accounting

• Maintain prepaid, accrual, and fixed asset schedules
• Reconcile assigned asset and liability accounts monthly.
• Ensure conference/activity codes and department information is kept up to date and related G/L records are complete
• Assist with international accounting as requested. This could include posting entries or providing documentation to subsidiaries, converting monthly financial statements to US$, evaluating variances, etc
• Evaluate general ledger account activity and assist with variance analysis and budget activities as requested.
  
  

Responding to team members

• Provide a great support experience to our team members by assisting with payment needs and responding to queries regarding payables processes, credit card activity, expense policies, payment status, etc.
  
  

Communicating with vendors

• Provide a great support experience to our vendors by responding promptly and professionally to any requests
  
  

Documentation

• Ensure key payables policies and procedures are well documented and kept up to date. This would include processes for procurement, vendor invoices, credit card purchases, sales tax filing, and relevant accounting duties
• Ensure supporting documents for vendor payments or G/L entries are maintained in an organized manner that is easy for Finance team members to access / locate
  
  

Cross-training

• Cross-train and serve as backup for key duties of the Billing & Receivables Specialist.
• In a similar matter, cross-train Finance team members to be able to cover the most relevant payables functions, with periodic training reinforcement
  
  

Continuous improvement

• Seek opportunities for process improvements to increase efficiency and effectiveness of the Staff Accountant (Payables Emphasis) function, and to enhance internal team member and external vendor support / experience
• Identify opportunities for cost savings
• Continuously seek to improve your own skills and knowledge (e.g. shadowing someone in the sales team, reading book, attending seminar, taking Excel refresher, etc.)
  
  

Other Duties

• Carry out additional duties or projects as assigned by Finance team management to support the overall goals of the department and Patch My PC
  
  

Qualifications:

• Associate degree in accounting or equivalent certifications and experience
• At least 3 years’ experience processing payables in an environment with well-established workflows and policies
• Experience supporting purchase procurement policies and procedures.
• Experience with maintaining prepaid or accrual schedules, posting related journal entries, and reconciling accounts.
• Experience administering credit card spend management platform (such as Certify, Concur, Ramp, Expensify, etc.)
• Proficient in QuickBooks Online
• Strong Excel skills (e.g. pivot tables, Xlookup)
• Proficient in Outlook and other Microsoft Office Suite tools
• Excellent communication and interpersonal skills
• Positive attitude and a passion for supporting team members and driving a positive workplace culture
  
  

Some nice-to-haves (though not required):

• Experience with ERP such as NetSuite or Sage Intacct
• Familiar with using Microsoft Teams
• Experience interacting / communicating with international vendors or team
  
  

In addition to those traits you must also have the following:

• Capacity to quickly learn new tools and technologies
• Strong knowledge of basic computer tasks (web browsers, word processing, etc.)
• Ability to be flexible (startup culture)
• Ability to prioritize and multitask
• Strong organizational skills
• Ability to work both independently and collaboratively toward a goal
• Attention to detail
• Ability to maintain confidentiality
• Strong problem-solving skills
• Continuous learner
  
  

Patch My PC is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.

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