Staff Administrative Assistant

About Us

VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

About You

An enthusiastic, detail-oriented, and energetic human being looking for part-time, temporary work for the summer. The ideal candidate will provide administrative support and ensure efficient office operations.

Duties & Responsibilities

The duties of this position shall include, but are not necessarily limited to (and not listed in priority order):

• Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs
• Positively represent the company to clients by providing empathetic and friendly customer service at all times
• Support the morning schedule front desk at our Chantilly. VA facility from 7:30am to 11:30am Mon-Fri
• Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time- keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams
• Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology
• Assist with creating and coordinating meeting materials and reports if necessary
• Assist with outreach activities, to include online and e-mail communications
• Other duties as assigned
  
  

Requirements Education, Certifications, Skills, Capabilities

• Strong background in customer service
• Dependability, flexibility, and the ability to respond in a fast-paced environment rapidly and effectively
• Strong interpersonal skills. Strong verbal and written communications skills. Ability to interact and effectively communicate with customer
• Attention to detail and strong organizational skills
• Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence
• Ability to lift and move items up to 50 pounds Preferred Skills/Experience:
• Degree in Hospitality, Marketing, or Communication
• Previous experience working in a conference center and/or other hospitality industry service preferred
• Some experience with audio/visual equipment
  
  

Primary Work Location: Work is to be performed in Chantilly, VA.

Salary Range: $20-$25 per hour

Security: Must be a U.S. Citizen

Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

To learn more about VT-ARC’s Benefits, Perks, Culture & more visit our Careers page: https://vt-arc.org/careers/

Virginia Tech Applied Research Corporation is an equal-opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran.

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.