Staff Assistant - Remote | WFH

About Us

We are a leading bioscience and information technology company that specializes in translational research, biomedical informatics, and data science applications. Our team of experts works with top research organizations, including multiple institutes at the National Institutes of Health (NIH), to empower decision-making and accelerate research discoveries.

Position Overview

We're seeking a dynamic and detail-oriented Staff Assistant to join our team supporting the National Institute on Minority Health and Health Disparities (NIMHD) at the NIH in Bethesda, MD. This role offers an exciting opportunity to contribute to important research initiatives while developing your administrative and organizational skills.

Key Responsibilities

• Administrative Support:
• Manage daily calendars, schedule appointments, and arrange conferences/meetings
• Coordinate travel arrangements for staff and meeting participants
• Prepare and process various administrative documents and forms
• Assist with human resources activities and maintain personnel records
• Communication and Document Management:
• Draft, edit, and proofread correspondence, reports, and presentations
• Manage filing systems and maintain accurate records
• Update and develop content for websites and internal communications
• Financial and Procurement Support:
• Assist with budget tracking and expense reconciliation
• Process purchase requests and maintain inventory records
• Coordinate with vendors and manage office supplies
• Meeting and Event Coordination:
• Plan and execute meetings, including logistical arrangements and follow-up
• Facilitate the IC Council meetings (3 times per year)
• Prepare agendas, materials, and minutes for various meetings
• Data Management and Analysis:
• Develop and maintain databases and spreadsheets
• Compile and analyze data for reports and presentations
• Assist with tracking project status and deadlines
• Policy and Procedure Support:
• Maintain and update Standard Operating Procedures (SOPs)
• Stay informed about relevant policies and regulations
• Provide guidance to staff on administrative procedures
  
  

Qualifications

• Bachelor's degree required
• Minimum of 10 years of related experience; NIH experience preferred
• Proficiency in Microsoft Office suite, SharePoint, and other relevant software
• Strong organizational and multi-tasking skills
• Excellent written and verbal communication abilities
• Attention to detail and ability to manage confidential information
• Adaptability and willingness to learn new systems and processes
  
  

We Offer

• Competitive salary and comprehensive benefits package
• Professional development opportunities
• Collaborative and innovative work environment
• Chance to contribute to significant research initiatives
  
  

Join our team and play a crucial role in supporting vital health research that makes a difference in people's lives. We value diversity and are committed to creating an inclusive workplace for all employees.

To apply, please submit your resume and cover letter detailing your relevant experience and why you're excited about this opportunity.

Employment Type: Full-Time