From the course: Acrobat DC Essential Training

Create PDFs from Office applications - Adobe Acrobat Tutorial

From the course: Acrobat DC Essential Training

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Create PDFs from Office applications

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- In this chapter, we'll take a look at some ways to create PDFs. For the most part, you can generate a PDF from any application on your computer that can print. We'll see that functionality in an upcoming movie. But when you install Acrobat, it also adds some features to applications like Microsoft Office software. That give you the ability to generate PDFs from your documents, without having to use the print command. Let's start here in Microsoft Word, in Windows. Notice there's an Acrobat tab here in the ribbon. That only appears after you've installed Acrobat DC on your system. And of course only if you have Microsoft Office installed. Notice there are options here for categories like create and share, where you can do a mail merge while generating your PDFs. Or review and comment, where you can create a PDF and send it to others for their review. Feel free to explore these options on your own. But we're going to stick with the basics, of how to create a PDF from Word. First, let's click preferences. In almost all cases, the default settings here will be just fine. But let's take a quick look at some of the ones you'll probably want to make sure are enabled. If you want to be able to check out the PDF, after it's generated, leave view Adobe PDF result checked. By keeping prompt for Adobe PDF file name, checked. You'll be able to name the file and choose the location where you want it saved. Sometimes you'll generate a document and if it's done automatically, you don't really know where it was saved. This way you get to take a moment, and figure out where it's going or where you want it to go. And if your Office document contains any info, like the author, title, and so on. Keeping convert document information checked, maintains that information in the PDF as well. All right, so we really haven't changed anything in here, so I'll just click OK. So to generate the PDF, we just click create PDF. And as we established in the preferences just now, I'm prompted to name my PDF and choose a location to save it. I'll just leave the default name here, and I'll just save this to my desktop for now. Now there is an options button here, and this just gives you some choices about what you want to include in the PDF. Like here, you can choose to embed the document info or exclude it again. Or you can generate bookmarks or convert comments. I'm just going to click cancel since I'm not changing anything here. And I'll click save to generate the PDF. So it'll take a moment to create the PDF. And then because of the settings are arranged to let us view the PDF after it's generated. It opens up Acrobat. And now we're looking at the PDF version of that Word document. And this is pretty much how it works in the other Office applications, where you see an Acrobat tab in the ribbon. You'll see the create PDF button, and some additional options, specific to the app you're working in. Now if you're using a Mac, currently you'll only see the create PDF and preferences buttons. But you won't see any of the application specific options. But in most cases, the create PDF button, is really all you'll need to generate your PDFs from an Office application.

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