Open, close, and read documents

- [Instructor] Well, it's time now to launch Microsoft Word, open up the document, and get comfortable in our surroundings. You may have access to Microsoft Word from your Windows task bar like I do. Yours may be across the bottom. Selecting this with a single click will launch Word. Otherwise, you may need to go to your start button here on the task bar to locate Microsoft Word and other Microsoft Office apps. Either way, once you select the Word icon to launch it, you'll be taken directly to the homepage by default. Notice the blue bar next to the home icon. This gives us access to a couple of categories for creating new documents, including the default new blank document, as well as other suggested templates and a link to more templates. There are thousands to choose from online with your Microsoft 365 account. Also, down below you'll see quick access to files you've worked on recently. A single click to get back to them. And any that you work on regularly can be pinned to the pin category so you don't have to go searching for them every time you need it. For example, if I work on this catering plan here, I can click the push pin icon to add it to the pinned group. Now, no matter if I've worked on this recently or not, I can quickly find it here. Click once to launch it. Any documents that are shared with you will appear in the Shared With Me category. We'll be talking about how we share documents with others and collaborate a little bit later on in this course. Right now though, I also want you to see separate categories for new and open on the left hand side. When we click New, we have more options for creating new documents. There's the blank document template at the top, the default, but as we scroll down you'll see even more suggested templates. If we want to create a newspaper style newsletter we have that here. You may see a different list of suggested templates, but you will see categories to choose from to narrow down your search, or you can go right into the search field and search for a template you may want to use as a head start for a document. You would simply go in and change the contents and already have the layout and the formatting created for you. We want to open an existing document, so let's go to open. Here's where you'll see the various locations you have access to with your subscription. Because mine is a business subscription for a fictitious company, Red30Tech, I have access to OneDrive for business, as well as a SharePoint site which you may have with your organization, or perhaps you're not working with an enterprise subscription model and you're working with your own personal edition of Microsoft Office. In that case, you'll have your own personal OneDrive which is storage in the cloud. You'll also see down below though access to your own PC and a browse button that will allow you to browse through any local drives, your own hard drive, network drives, and cloud locations. So, let's go to Browse. It opens up the Open window here where we can select various locations down the left hand side. I'm going to select Desktop. That's where I downloaded the Exercise Files too. If you did the same, that's where you can go. Otherwise, they may be in the Downloads folder. You can go there as well. Once you find Exercise Files, double click that folder to see inside. There are subfolders for each of the chapters in this course and we're going to double click Chapter 1 to open it where we see a couple of different files, including Red30Conference final. Go ahead and select it and click Open. You can also double click it to open up that document. It's going to open up in the default view which is print layout view. In other words, what we see on our page is what it will look like if we print it out on the printer we have connected. As we scroll down, you can see this is a multi-page document and it is the document we're going to create as we move through the chapters and movies in this course. Now, this default view can be changed up as well. Let's go to the View tab up here on the ribbon. Clicking here shows the views category with Print Layout already selected, but if you just want to focus on the contents of your document you can click Read Mode. Changes it up, totally gets rid of the ribbon and any other clutter. All we see now is the contents that you can read through now and use the little arrows that appear on the right and the left to navigate through the document. These are not the actual pages, but rather content that fits on a screen. At any time, you can go back to that previous view. Notice down the bottom right corner, there are some icons here representing read mode, currently shaded or selected. Print layout mode is the middle one and then there's another one for web documents . If you're creating something to be posted on a website you may want to use web layout to get a feel for what it will look like on a web page. But Print Layout is what we want, so go ahead and click it. It's the same as going to view and switching back to print layout. Notice also there's a zoom slider currently set at 100% the actual size of your document. If you want to get a good bird's eye view of the layout of your pages, drag that to the left. Eventually you'll be able to see the entire page and perhaps multiple pages. Not great for reading content, but it does let you know how the pages are laid out. We can also, from the view tab here on the ribbon, change our zoom levels back to 100% by clicking the 100% button. Notice the slider is moved back to the center. We can go to One Page view to get a feel for that page that we're looking at. There's multiple pages. Again, zooming a little further out. Maybe you just want to focus on the page width. This will zoom you in so it's a little bit easier to read, but you'll need to scroll up and down to see the rest of the content on the pages. Let's go back to 100% and make sure print layout is selected. That's the view we're going to be working in to edit our document as we go about creating what you see here on your screen. You'll also want to be logged in to your Microsoft 365 account and up here on the title bar, you'll see your name, possibly your initials, indicating you're signed in. If not, this is where you click to get logged in. When you're done working with a document, go up to File and click Close. It'll close up unless you've made changes to your document. If you've made changes and haven't saved those changes, you will be warned that there are changes that have not been saved. You'll have an opportunity to save those changes before the document is closed. A nice little security feature built into Word. So, we're ready now to think about creating our own document. We're going to create this document we just closed up from scratch and we'll start doing that next.