Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University’s overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.
About The Office Of Research
The Strategic Programs & Initiatives (SPI) unit in the University of Cincinnati Office of Research provides the critical infrastructure that UC faculty and students require to take their ideas to the next level; collaborate freely across colleges and disciplines; fuse fruitful research partnerships with clinical, government, community, and corporate partners; and be more competitive for high value awards and fellowships recognized as particularly prestigious by the Association of American Universities (AAU), the Top American Research Universities (TARU), and the Center for Measuring University Performance (CMUP). SPI advances scientific exploration, creative expression, and the production of new knowledge.
Job Overview
The Associate To position plays a pivotal role in the high-level management of the workflow and calendar of the Sr. Associate VP for Research: Strategic Programs & Initiatives (Sr. AVPR). In addition to the essential functions listed below, the Associate To will assist with managing the Sr. AVPR’s time; coordinate tasks on special projects by tracking progress and ensure deadlines are met; compile information for reports, presentations, and assist with strategic planning; act as a point of contact with internal and external stakeholders; manage sensitive and confidential information with discretion; and represent the Sr. AVPR, the Office of Research, and UC in a professional manner.
Essential Functions
Perform responsible administrative staff functions for a designated university official, frequently of a confidential nature, concerning administrative activities of substantial complexity (i.e., organize and manage calendar including scheduling meetings and appointments, prioritize and manage competing demands, ensure critical commitments are met).
Arrange travel plans, including flights, accommodations, and transportation. Prepare detailed travel itineraries.
Recommend the development of operating policies and procedures, advise, and assist administrator in policy and strategy formulation (i.e., organize and maintain electronic and paper files).
Prepare responses to inquiries (i.e., monitor and respond to emails, answer and screen phone calls prioritizing messages, and draft responses; prepare and manage correspondence).
Identify and review problem areas such as staffing levels, operating procedures, budgetary support, etc. (i.e., prepare and process expense reports, reconcile receipts, and ensure timely reimbursement).
Review and evaluate proposals concerning operational activities of designated units.
Maintain liaison with designated unit directors and administrators, as well as external offices and agencies to insure conformity to external policies and procedures.
Prepare memos, speeches, and position statements, as required (i.e., prepare agendas, coordinate materials, and distribute pre-meeting documents; arrange meeting locations, technology setup (video conferencing, presentations), and catering; attend meetings to take minutes and follow up on action items).
Represent designated administrator, as needed, with moderate authority to make commitments on administrative policies and procedures.
Assist in the development of budget request and narrative, as required.
Interview and recommend the employment of support staff.
May provide direct supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Perform related duties based on departmental need. This job description can be changed at any time.
Required Education
Bachelor's Degree in a related field
Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement
Required Experience
Four (4) years of experience in a related field. Experience may require one (1) year supervision.
Some positions may require experience in university administration.
Additional Qualifications Considered
Project Management Certification: Having a certification in project management (like PMP or PRINCE2) can help in managing and coordinating various projects and tasks efficiently.
Advanced Communication Skills: Proficiency in multiple languages or advanced public speaking skills can enhance communication with diverse stakeholders and in various settings.
Tech Savvy: Proficiency with advanced software tools and emerging technologies can provide a competitive edge in automating tasks and analyzing data for better decision-making.
Financial Acumen: Understanding of financial statements, budgeting, and financial analysis can help in assisting with financial planning and tracking.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Application Process Information
A resume and cover letter are required as part of the application process.
Attach these documents before submitting your application.
Compensation And Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
Competitive salary range dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html.
For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
The University of Cincinnati is an Equal Opportunity Employer.